Administrative Legal Secretary

WHO WE ARE: California Rural Legal Assistance, Inc. (CRLA) is an anti-poverty law firm dedicated to dismantling unjust systems through community lawyering in California’s historically rural areas. For over five decades, we have partnered with communities priced out of private legal representation to uphold civil rights in housing, employment, health, and public education. Building on a radical legacy rooted in the farmworker movement and the War on Poverty, CRLA continues to fight for the rights and prosperity of rural Californians through bold advocacy, systemic change, and a vision of thriving, empowered communities. CRLA’s community‑led legal services activate community power to achieve justice, ensuring our clients and partners have the tools to dismantle poverty, discrimination, and systemic inequities. POSITION SUMMARY The Administrative Legal Secretary (ALS) manages all communications, correspondence, typing of legal documents, filing, travel, calendar, and general organizational matters within the local office. The ALS is also responsible for managing legal expenditures, minimal litigation coordination with outside counsel, maintaining and organizing records of litigated and transaction matters, and vendor, supplier, and other office contracts. Job Details Position: Administrative Legal Secretary Experience: 1+ year(s) as a Legal Secretary or equivalent administrative support Application Deadline: Open until filled Location: Salinas Other: FLSA Non‑Exempt, Union Position, Full Time (37.5 hours per week) Duties and Responsibilities Maintains all duties of the Legal Secretary position Assists with the new applicant and client intake process Maintains the court and appointment calendar Assures that legal deadlines are met in the processing of legal documents Maintains confidential client files, and arranges for confidential document destruction as directed Administers petty cash and clients' trust accounts as needed Serves as coordinator of the office, training and coordinating the office clerical staff Delegates tasks to other clerical staff, coordinates clerical and litigation support responsibilities Assists in the interviewing and selection of clerical staff Disseminates information from statewide ALS meetings Maintains statistical records as required, creates and produces reports using Legal Server Maintains office administrative and personnel files Orders and maintains office equipment and supplies as needed Coordinates building maintenance, processes invoices, bills, statements, and check requests as needed Assists off‑site IT personnel with local provision of tech support Performs other office duties as assigned Qualifications Three years of experience as a Legal Secretary or equivalent administrative support Ability to work independently and collaboratively with all staff, clients, and community organizations Typing speed of 55–60 words per minute, efficiently and correctly into the case management system Knowledgeable with Windows, Microsoft Office, Internet, and willing to learn Legal Server and web‑based programs Knowledgeable of office equipment such as copiers, facsimile machines, and scanners Ability to maintain client confidentiality of personnel and administrative records Excellent written and oral communication skills Knowledge of law office management Bilingual in English and Spanish Preferred Education and Experience Experience working with low‑income families and communities Experience in a non‑profit legal services environment Prior experience in legal services COMPENSATION & BENEFITS We offer a diverse, family‑friendly environment and compensation based on competitive public interest salaries, a generous benefits package which includes 100 percent employer‑covered medical, dental, vision, life, and short‑ and long‑term disability insurance for employees and up to 50 percent for dependents coverage, and a 401(k) retirement plan with CRLA contribution effective immediately. A generous paid leave policy includes 15 days of sick leave, 15 holidays each year, and vacation (accrue 15 days for the first year of service and 20 days after one year of service at CRLA). This is a union position (Legal Service Workers for Rural California LSWRC), and the estimated starting hourly range for this position is $22.56–$34.41 (placement in the range is primarily determined by years of related experience). CRLA requires that all employees are fully vaccinated, defined as a CDC‑approved COVID‑vaccination and one booster shot. This offer is contingent on meeting this requirement. The complete vaccination policy, including the process for reasonable allowable accommodations, is available for review upon request. Equal‑Opportunity Employer Statement California Rural Legal Assistance thrives on our diversity and is proud to be an equal‑opportunity employer. We are committed to building a culturally diverse workplace and strongly encourage women, persons of color, LGBTQ+, veterans, persons with disabilities, and persons from other underrepresented groups to apply. #J-18808-Ljbffr