Administrative Assistant

Job Description

Job Description

Northern Ag is seeking an Administrative Assistant to join our team. This position will be located in Roseau, Minnesota.Northern Ag is seeking a highly organized and detail-oriented Administrative Assistant to support our crop insurance agents and brokers with day-to-day operations and seasonal projects throughout the year. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities while working collaboratively in a team environment. The successful candidate will play an important role in supporting customer service, data management, event coordination, and administrative functions that contribute to the success of our crop insurance program.Administrative Assistant Key ResponsibilitiesAgent & Customer SupportContact insured clients to schedule appointments with agents regarding crop insurance deadlines and program updates.Send meeting reminders and communications to clients using Call Multiplier and other communication tools.Contact insureds to determine potential crop insurance claims and assist with the claims process.Assist clients with Assignment of Indemnities, Schedules of Insurance, and basic billing statement inquiries.Answer general crop insurance questions and direct more complex inquiries to the appropriate agent.Enter, process, and verify various MPCI (Multi-Peril Crop Insurance) and hail insurance reports throughout the crop year.Data Collection & ReportingMaintain spreadsheets and tracking tools used to monitor MPCI deadlines and project progress.Retrieve Commodity Trading reports from designated portals and maintain accurate records within the shared information system.Ensure client and policy information is current, accurate, and properly documented.Maintain electronic and paper filing systems in an organized and timely manner.Mailings & Client CommunicationsCoordinate and distribute batch mailings of insurance reports and client correspondence.Prepare and distribute materials related to crop insurance deadlines, meetings, and special events.Support customer outreach efforts through phone, email, and mail communications.Event Planning & CoordinationAssist with the planning, scheduling, and coordination of:Annual Update Meetings (January)Customer Appreciation Events (June and July)Marketing & Advertising SupportAssist with local advertising and marketing campaigns.Support customer engagement and promotional activities.Help coordinate event marketing materials and communication pieces.Administrative Assistant Education & RequirementsRequired to obtain and maintain a Minnesota Crop Insurance Agent License by passing the Minnesota Agent Licensing Exam within 12 months of hire. All licensing fees and related expenses will be paid by Northern Ag.One to three years of experience or background in agriculture, insurance, marketing, customer service, or administrative support preferred.Bachelor's degree in Business Administration, Marketing, Agriculture, or a related field preferred.Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and other office software.Employee BenefitsPaid Time Off & Paid HolidaysHealth, Dental & Vision InsuranceFlexible Spending Account (FSA)Health Savings Account (HSA)401(k) with Employer MatchPaid Life Insurance & Long‑Term DisabilitySupplemental insurance options (Accidental Injury, Heart & Stroke, Cancer, Intensive Care, Hospital Indemnity, Critical Illness, Life, and Short Term Disability Insurance)Employee Assistance Programs (EAP)Wellness DollarsEducation AssistanceIf you're detail-oriented and ready to make an impact, we encourage you to apply today.