Office Manager

Job Description

Job Description

Office Manager

We’re seeking an experienced Automotive Accounting Office Manager to join our team! The ideal candidate will have prior automotive dealership accounting experience, excellent communication and organizational skills, and the ability to thrive in a fast-paced environment. We’re looking for someone who is self-motivated, organized, goal-oriented, and enthusiastic. 

The Diehl family has 22 dealership rooftops, 10 collision centers, and other related businesses. Our large footprint creates many opportunities for growth to our wonderful employees! We offer medical, dental, vision, supplemental and retirement benefits. 

Summary

Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions.

Essential Duties

• Trains, and supervises office personnel.

• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.

• Reconciles select accounts monthly. Ensures dealership accounting schedules are adjusted and cleaned regularly. 

• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.

• Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.

• Ensures compliance with all government regulations.

• Assists in completion of payroll on a timely basis, posts payroll and maintains payroll records.

• Assists in preparation of tax reports, tax deposits and tax returns in a timely, accurate manner.

• Manages the payoff of vehicle floor plan and works with bank representatives.

• Helps in collection of past due customer accounts. 

• Compiles information and prepares reports as requested by management and/or dealer principal.

• Helps process paperwork for new employees and terminations.

• Maintains confidential employment files.

• Maintains a professional appearance.

• Prepares financial reports as requested by management. 

• Completes required training assigned by supervisors. 

• Attends managers meetings as requested.