Administrative Assistant

Job Description

Job Description We are looking for a dependable Administrative Assistant to support daily office operations and community-related administrative needs. This contract opportunity with potential for a permanent position is ideal for someone who is organized, service-focused, and comfortable managing a mix of administrative, customer-facing, and documentation tasks. The role will support one assigned community on a permanent basis and requires strong attention to detail, professionalism, and confidence working across multiple office systems.

Responsibilities:
• Provide day-to-day administrative support for office and community operations, ensuring tasks are completed accurately and on schedule.
• Manage records by entering information into databases, organizing digital and paper files, and handling scanning, copying, and document retention activities.
• Prepare reports, assemble meeting packets, draft routine correspondence, and distribute materials needed for operational and board-related activities.
• Respond to resident and customer questions by phone, email, or in person, offering timely assistance with account-related and general service requests.
• Support new account setup activities and help coordinate onboarding steps to maintain accurate and complete records.
• Maintain organized office processes by updating data in computer systems and tracking documentation, service requests, and related administrative items.
• Assist with general front office responsibilities, including reception coverage, inbound call handling, and coordination of routine administrative workflows.
• Provide meeting support as needed, including preparing materials and assisting with follow-up items connected to community or board meetings.• Previous experience in an administrative, office support, or receptionist role.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Ability to work independently and remain productive with limited day-to-day supervision.
• Clear written and verbal communication skills, with a detail-oriented approach to customer interactions.
• Proficiency with Microsoft Office applications and confidence using general office technology.
• Experience with data entry, document management, and routine reporting responsibilities.
• Commitment to reliability and detail-oriented work habits.