Special Assistant to CEO

Job Description

Job Description

Special Assistant to CEO

Industry: Nonprofit

Location (city, state): Washington, DC

Assignment Type: Contract, 4–6 weeks

Pay: $32 – $35 / Hour (depending on experience)

Work Schedule: Monday–Friday, 9am–5pm, 40 hours/week; fully onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is hiring a Special Assistant to the CEO on behalf of our client, a leading nonprofit organization serving the local community. This temporary opportunity will provide direct support to the CEO and Executive Office while the organization completes its search for a permanent hire.

Job Description

The Special Assistant to the CEO will provide high-level administrative and organizational support in a fast-paced executive environment. The primary focus of this position will be comprehensive calendar management and scheduling , along with meeting coordination, executive communications, travel, special projects and support for Board-related activities.

The ideal candidate is highly organized, proactive and comfortable anticipating the needs of a senior executive. This individual should be able to manage competing priorities, communicate professionally with a variety of stakeholders and take ownership of responsibilities with minimal oversight.

Key Responsibilities

• Manage a complex executive calendar, including scheduling, prioritizing meetings and resolving conflicts.
• Coordinate meetings and appointments with internal and external stakeholders.
• Prepare agendas, briefing materials, presentations and other documents for executive meetings.
• Arrange travel, meeting logistics and event details as needed.
• Draft, edit and proofread emails, correspondence and other executive communications.
• Track action items, deadlines, commitments and follow-ups to ensure timely completion.
• Conduct research and organize information to support executive meetings and decision-making.
• Assist with special projects and initiatives led by the CEO.
• Support Board of Directors and committee meetings through scheduling, communications, materials and logistics.
• Coordinate executive-led meetings, events, retreats and other gatherings from planning through execution.
• Work collaboratively across departments and with external stakeholders.
• Identify opportunities to improve administrative processes and executive office workflows.
• Handle sensitive and confidential information with discretion and professionalism.
• Proactively anticipate needs and address scheduling or logistical challenges before they become issues.

Qualifications

• 5+ years of experience providing executive-level administrative support, particularly in complex scheduling and calendar management.
• Demonstrated experience managing detailed and frequently changing executive calendars.
• Strong written and verbal communication skills with the ability to draft polished professional correspondence.
• Advanced proficiency with Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Experience coordinating meetings, travel, events and executive-level communications.
• Strong organizational and project management abilities with excellent attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, resourceful and comfortable working independently.
• Strong judgment and discretion when handling confidential information.
• Professional, personable communication style with the ability to work effectively with individuals at all levels.
• Bachelor’s degree preferred/required.

Additional Details

• Start Date: Monday, 8/24
• Assignment Length: Approximately 4–6 weeks, with the permanent position expected to be filled around October 1.
• Interview Process: One 30-minute virtual interview with HR.
• Interview Availability: Candidates should be available to interview Thursday, 8/20 or Friday, 8/21 between 8am–10am.
• Work Arrangement: Fully onsite in Washington, DC.
• Overtime: Eligible for overtime with supervisor approval.
• Conversion Potential: Low likelihood of conversion as this assignment is intended to provide interim coverage while the client hires for the permanent position.
• Ideal Candidate: Candidates with strong, comprehensive scheduling and calendar management experience should highlight the complexity and scope of the executive calendars they have managed.
• Availability: Candidates must be available for the full temporary assignment period.

Perks

• Opportunity to support a senior executive in a high-visibility nonprofit environment.
• Gain experience working directly with executive leadership and Board-level stakeholders.
• Fast interview process with a potential 8/24 start date.
• Addison Group support throughout the assignment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.