HR Assistant

HR Assistant

Islandia, NY, USA

Requisition Number

17575

Location

Corporate Human Resources-00103

Job Description

SUMMARY

The HR Assistant provides administrative and operational support across core Human Resources functions , including HRIS data management, onboarding coordination, recruitment support, compliance-related activities, benefits administration and general HR operations. This role supports routine HR processes through , document maintenance , and employee support to ensure records remain accurate, organized, and audit-ready . The position serves as a frontline resource for employee inquiries and provides backup front desk support to maintain a professional and efficient corporate office environment.

General Administrative Support

• Supports employment verification requests and related documentation processing.

• Serves as primary backup for front desk coverage.

• Responsible for shared HR mailbox management and employee inquiry response.

• Assists with unemployment claims, audits, wage verifications, and related documentation as needed.

• Provides general administrative support to the HR team with employee benefits-related processes, documentation, and initiatives as needed.

• ADP – update employee information.

• Provides day-to-day administrative and operational support to the HR team to ensure timely and accurate execution of HR processes.

• Assume additional responsibilities or interim assignments as business needs evolve.

• Updating to the Virtual Manual as needed.

• Maintain an up-to-date Organizational Chart

• Assists with Leave of Absence Administration

Onboarding

• Assists with onboarding new team members, ensuring timely completion of required documentation , such as I-9 verifications and system entries.

• Updates and maintains corporate requisitions to ensure postings remain current and accurate.

• Assists with onboarding documentation flow between recruiting, HR, Payroll, and system records.

• As needed, assists the onboarding team with c reat ing and maintain ing new hire folders and downloads onboarding documentation for proper filing and recordkeeping.

Recruitment

• Assists with interview scheduling and coordination as needed.

• Maintains accurate candidate and requisition data within ADP Recruiting Management. and related systems.. Generates and analyzes recruitment metrics and reporting within the Recruiting Management System.

• Supports the Talent Acquisition Manager with recruitment initiatives and special projects.

• Assists with job fair attendance and recruitment events as needed.

• Helps ensure recruitment data remains current, organized, and audit ready.

This role offers a pay rate of $22–$27/hour, based on skills, experience, and location. Employees also receive a comprehensive benefits package including health, dental, vision, 401(k) with company match, and time off.

Requirements

REQUIRED QUALIFICATIONS AND COMPETENCIES

Education

• Associate’s degree required.

• Bachelor’s degree in business, Human Resources, or a related field preferred.

Experience

• 1–2 years of experience in an administrative, Human Resources, HR operations, or customer service support role.

Exposure to HRIS platforms (such as ADP or similar systems), document management systems, or shared inbox/workflow tools strongly preferred.

Technical Skills

• Ability to work in a fast-paced environment while effectively multitasking, and meeting priority deadlines. Proficiency in Microsoft Outlook, Word, Excel, and Teams, including the ability to manage data, reports, and documentation.

• Strong data accuracy, organization, and attention to detail, with the ability to learn and navigate new systems quickly.

Competencies:

• Confidentiality & Integrity: Handles sensitive employee and company information with discretion, professionalism, and sound judgment.

• Accuracy & Organization: Demonstrates exceptional attention to detail, strong documentation practices, and effective time management.

• Communication: Communicates clearly, professionally, and respectfully with employees, managers, and cross-functional partners.

• Accountability: Takes ownership of responsibilities, follows through on commitments, and consistently meets deadlines.

• Collaboration: Builds positive working relationships and contributes to a team-oriented, supportive work environment.

WORK ENVIRONMENT AND OTHER DETAILS

Expected Hours of Work:

This is a full-time, non-exempt position. Standard hours are Monday–Friday, 8 :00 AM–5 :0 0 PM, with occasional adjustments based on front desk coverage or business needs. Occasional overtime require.

Travel Requirements:

Occasional travel may be requested to support HR events.

Physical Demands of the Job:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is frequently required to sit, stand, walk, talk, and hear; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The work is performed primarily in an office setting. The noise level in the company work environment is moderate. The duties listed above are intended only as illustrations of the various types of work and duties that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, and the Company reserves the right to add additional duties or modify existing duties.

Work Schedule

Monday - Friday, 8am – 5pm

Supervisor

Courtney L Scholl

Salary Target

$22-$27/hour