Administrative Assistant - Herb Chambers

Job Title

Herb Chambers is part of Asbury Automotive Group, a Fortune 500 company, and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies and our commitment to our team members, guests, and partners. Our culture focuses on the vision of becoming the Most Guest Centric Automotive Retailer. At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive, and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized as one of the best places to work by both Newsweek and US News & World Report.

Compensation: $28-$33 hourly

The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type and years and experience within the industry, education, etc.

Responsibilities

• When interacting with customers, seeks to deliver exceptional guest experiences by going above-and-beyond. When not interacting with guests, gives priority to helping other team members deliver exceptional guest experiences.
• Treats all co-workers, customers, and vendors professionally and with respect
• Attendance and Punctuality
• Adheres to Company Policies and Procedures
• Maintains a clean and organized work area
• Maintains a professional appearance and adheres to the dealership dress code
• Performs administrative functions for department/dealership
• Maintains confidentiality of business conversations, correspondence, reports, and records as appropriate
• Assists visitors and callers when possible
• Answer telephones and takes messages for personnel as assigned
• Makes travel arrangements for personnel and maintains record of their itineraries
• Handles tasks that need immediate attention in the absence of personnel
• Prepares or directs preparation of correspondence, dealership-wide memorandums, forms, vendor reports, and other documents as assigned
• Makes arrangements for executive/board of director meetings and acts as custodian of corporate documents and records, directing preparation and filing of records such as notices, meeting agendas, minutes, and resolutions
• Sorts, opens, and routes incoming mail and prepares outgoing mail for delivery to the post office
• Operates and arranges for the maintenance of office equipment such as fax machines, typewriters, computers, and copiers
• Cross-trains others for this position as directed by management
• Fills in for other administrative positions as needed and directed by management
• Assists with related special projects as required
• Other duties may be assigned.
• Excellent communication and customer service skills, and the ability to maintain a professional image and demeanor is required
• Ability to multi-task in a fast-paced environment
• Advanced computer & phone skills (Internet, MS Outlook) a must
• Ability to speak multiple languages is always a plus
• Must be a minimum of eighteen years of age
• Must pass pre-employment screens (background and drug test)

Pay and Recognition

• Weekly pay
• Paid holidays & paid time off
• Paid training
• Stock Awards (select management and front-line team members eligible)

Insurance / Retirement

• Insurance: medical, vision, dental, accident, critical illness, and hospital indemnity plans
• Up to 12 weeks paid pregnancy leave (disability leave)
• Paid Parental Leave
• Health savings
• Flex spending accounts (tax free)
• Short-term and Long-term disability plans
• Life Insurance (Whole Life and Term)
• 401k with company match

Learning, Tuition Assistance and Career Development

• Digital career path tool to assist with career development
• Continuous training through Asbury's Internal Learning Management System

Professional Growth and Development Opportunities

• Student loan relief resources
• Employee assistance program
• Employee discounts on parts and service repairs
• Scholarship awards
• Opportunities to join our community service initiatives, which includes paid volunteer hours
• Aggressive Employee referral program with bonus opportunities

Asbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace.