Real Estate - Administrative Assistant

Administrative Assistant

Blackstone Real Estate is seeking a highly organized Administrative Assistant to support the Office of the Head of Blackstone Real Estate. This role works in close partnership with the office's senior-level Executive Assistant and provides essential administrative, expense, and event-planning support. The position plays a key role in ensuring the smooth day-to-day operations of the office and supporting senior leadership in a fast-paced environment.

Administrative & Executive Support

• Support the Office of the Head of Blackstone Real Estate in coordination with the Executive Assistant.
• Assist with calendar management, meeting coordination, and travel arrangements as directed by the Executive Assistant.
• Provide support on ad hoc projects and special initiatives for the leadership team.
• Handle sensitive and confidential information with the utmost discretion.

Expense Management (Primary Owner)

• Prepare, submit, and track expense reports accurately and on time, in accordance with firm expense policies.
• Partner with Finance and internal stakeholders to resolve expense-related questions or discrepancies.

Event Planning & Coordination (Primary Owner)

• Plan and coordinate internal and external events, including leadership meetings, team offsites, group town-halls, and firm-sponsored functions.
• Manage event logistics such as venue selection, catering, travel coordination, materials, and on-site support, in partnership with the Blackstone Events Team.
• Track event-related expenses and support post-event reconciliation as needed.

Travel Arrangements and Planning (Primary Owner)

• Coordinate domestic and international travel arrangements for the Head of Blackstone Real Estate and related leadership, in alignment with direction and priorities set by the Executive Assistant.
• Book flights, hotels, ground transportation, and visas as required, with adherence to firm travel policies.
• Prepare detailed travel itineraries and ensure all logistics are confirmed in advance of travel.
• Monitor travel schedules for changes or disruptions and proactively manage any necessary re-bookings.

Qualifications

• Bachelor's degree preferred.
• 5+ years of administrative or executive support experience, preferably within financial services, real estate, or a similarly dynamic professional environment.
• Experience with expense management (preferably Concur) and event planning.
• Exceptional organizational skills and strong attention to detail.
• Effectively manage multiple priorities and meet deadlines with minimal supervision.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Professional presence, sound judgment, and discretion when working with senior-level leadership.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables. Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone's sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at View phone number on click.appcast.io (US), View phone number on click.appcast.io (EMEA) or View phone number on click.appcast.io (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;
• Marketing Blackstone funds to new or existing clients;
• Supervising or training securities licensed employees;
• Structuring or creating Blackstone funds/products; and
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.