Administrative Assistant I

Title: Administrative Assistant

Location: Glendale, AZ,

Workplace type: 100% onsite (M-F 40 hour work week)

Type: Contract- potential to convert to full time

Pay: $19.86/hour on w2 (no flex with rate)

Length: 12 months-potential to extend

Screenings: no tech, full panel drug and background once hired

IV process: 1-2 rounds

+optional benefits, long term contract with ability to extend or convert to full time

Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.

Must Have:

• minimum 0-3 years of work experience
• minimum high school diploma required
• working knowledge of Microsoft Office, especially Excel and Word
• Ability to follow established guidelines for administrative and data entry assignments.
• Strong organization, time management, prioritization, and initiative.
• Ability to perform technical and administrative clerical tasks.
• Good problem-solving and listening skills.
• Effective written and verbal communication, basic reading and writing skills, and basic math proficiency.
• Ability to work independently and maintain professional business relationships.
• Ability to multitask and remain composed under pressure.
• Detail-oriented, punctual, dependable, and flexible.
• Ability to work effectively with employees at all organizational levels.
• Ability to lead scheduled safety talks and complete legally required ePrism safety training modules , depending on the assignment.

Essential Responsibilities

• Perform daily office duties, including answering phones, faxing, copying, filing, typing, and handling mail.
• Process incoming and outgoing mail, overnight packages, and certified mail.
• Greet visitors and coordinate services with vendors and consultants.
• Order, distribute, and regularly inventory supplies and other items, including food and badges.
• Complete data entry assignments.
• Coordinate processes and maintain related documentation and records, including audit support.
• Prepare, monitor, and maintain files, reports, records, systems, invoices, and spreadsheets.
• Provide administrative support as assigned.

Additional duties may include:

• Receptionist coverage.
• Scheduling travel arrangements.
• Reviewing and analyzing assigned transactions.
• Maintaining the cleanliness and orderliness of conference rooms, boardrooms, reception areas, kitchens, and related equipment.
• Serving as the department's document control coordinator.
• Completing special assignments or other tasks assigned by management.

Required Skills

• Working knowledge of Microsoft Office, especially Excel and Word
• Ability to follow established guidelines for administrative and data entry assignments.
• Strong organization, time management, prioritization, and initiative.
• Ability to perform technical and administrative clerical tasks.
• Good problem-solving and listening skills.
• Effective written and verbal communication, basic reading and writing skills, and basic math proficiency.
• Ability to work independently and maintain professional business relationships.
• Ability to multitask and remain composed under pressure.
• Detail-oriented, punctual, dependable, and flexible.
• Ability to work effectively with employees at all organizational levels.
• Ability to lead scheduled safety talks and complete legally required ePrism safety training modules , depending on the assignment.

Preferred Skills

Depending on the assignment and location, knowledge of:

• Commercial insurance.
• ACORD insurance forms.
• Procurement. xhyhwjd
• ISO certification.