Substitute Administrative Assistant

The Orange County Department of Education (OCDE) serves some of Orange County's most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE's vision is that "Orange County students will lead the nation in college and career readiness and success." Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations.

See attachment on original job posting

Refer to the job posting for a list of experience requirements or if you have any questions or need further clarification, please contact the email address listed in the posting.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Graduation from high school or high school equivalency test. Two years of office administrative experience. There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Please describe any additional work experience, skills, or training you have that you believe are relevant to the responsibilities of this role. Include experience with office administration, recordkeeping, data management, customer service, or other duties similar to those outlined in the posting's job description. 2. Please describe your experience using office software such as Microsoft Word, Excel, Outlook, or Google Workspace. Include examples of documents, spreadsheets, or reports you have created or maintained. 3. Managing multiple responsibilities and deadlines is essential in this role. Please describe how you stay organized, adjust to changing priorities, and ensure that your work is completed accurately and efficiently. 4. Substitute assignments often require learning new procedures quickly. Please describe a situation where you had to adapt to a new work environment or process on short notice.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Graduation from high school or high school equivalency test. Two years of office administrative experience. There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Please describe any additional work experience, skills, or training you have that you believe are relevant to the responsibilities of this role. Include experience with office administration, recordkeeping, data management, customer service, or other duties similar to those outlined in the posting's job description. 2. Please describe your experience using office software such as Microsoft Word, Excel, Outlook, or Google Workspace. Include examples of documents, spreadsheets, or reports you have created or maintained. 3. Managing multiple responsibilities and deadlines is essential in this role. Please describe how you stay organized, adjust to changing priorities, and ensure that your work is completed accurately and efficiently. 4. Substitute assignments often require learning new procedures quickly. Please describe a situation where you had to adapt to a new work environment or process on short notice.

Comments and Other Information

Resumes will not be accepted in lieu of the completed online application. Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE. The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual's identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability. We reserve the right to reopen, readvertise, or delay filling this position. AA/EOE/ADA