Administrative Assistant III

Administrative Assistant III

We are seeking an experienced Administrative Assistant III to provide high-level administrative support to an AVP within a fast-paced, high-visibility area of the business. This role will act as a key point of contact for a field sales team and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy.

Skills and Requirements

Qualifications

• High School diploma (or equivalent) required; additional certifications are a plus
• 3+ years of administrative experience, ideally supporting senior leadership (Director/AVP level or higher)
• Proven experience managing complex calendars and competing priorities
• Strong proficiency in Microsoft Office Suite, especially Outlook and PowerPoint
• Excellent written and verbal communication skills
• Strong attention to detail and ability to follow through on tasks accurately
• Experience working in a fast-paced, high-volume environment
• Ability to work independently and exercise sound judgment
• Experience in a large, matrixed organization required
• Prior experience in the medical device or healthcare industry is a plus

Key Responsibilities

• Provide complex administrative support to an AVP and broader team
• Manage and prioritize a high-volume, complex calendar, including scheduling and coordination across multiple stakeholders
• Coordinate meetings, events, and travel as needed for leadership and field teams
• Serve as a primary point of contact for field team inquiries, providing timely and accurate support
• Prepare, edit, and format documents, presentations, and communications (PowerPoint, Word, Excel)
• Anticipate needs, proactively manage schedules, and help drive projects forward
• Handle confidential information with professionalism and discretion
• Support cross-functional coordination within a large, matrixed organization
• Maintain compliance with all internal quality and operational standards