Administrative Assistant

Quality Staffing, Inc., also doing business as Goddard Mason Executive Search, a leading full-service employment agency matching qualified talent with some of the area's top companies, is looking for an experienced Administrative Services Assistant to work through our agency as a contract employee with the Tennessee Department of Health (TN DOH) located in Nashville, TN. This is a hybrid position working from 8:00 am to 4:30 pm Monday through Friday for a total of 37.5 hours per week. The pay rate for this position is $28.50 per hour.

Administrative Assistant Job Description:

The Division of Family Health and Wellness, within the Tennessee Department of Health, is seeking an Administrative Services Assistant 4 to support the following programmatic areas: Mortality reduction Program, Child Fatality Review Program, Perinatal Regionalization, Perinatal Telehealth, and Rural Fetal and infant Health Initiative (RFIHI). This position supports section operations, meetings, grant activities, purchasing, shipping, and travel coordination, and program coordination with staff, contractors, and community partners. Applicants must be residents of Tennessee and local to the Nashville area as in-person attendance will be required for onboarding and for periodic in-person meetings; travel to the Nashville office will be non-reimbursable.

Administrative Assistant Key Responsibilities:

• Provide administrative support for the Perinatal and Infant Section.
• Coordinate meetings, trainings, travel, and schedules for staff and partners.
• Support advisory committee and collaborative meetings, including scheduling, preparing meeting materials, transcribing recordings, taking meeting minutes, and maintaining records.
• Assist with contracts, invoices, budgets, purchase requests, purchasing and shipping activities, and grant tracking.
• Maintain fiscal and administrative documentation in compliance with state and federal requirements.
• Coordinate invoice and payment processing with fiscal and contract staff.
• Prepare reports, correspondence, presentations, and meeting materials.
• Maintain organized electronic and hard-copy program files and records.
• Support stakeholder communication and community partnership activities.
• Handle confidential information in accordance with TDH policies.
• Support additional section projects and activities as assigned.

Job Requirements

Minimum Security Clearance:


No Clearance

Education & Minimum Requirements for Administrative Assistant position:

• Graduation from an accredited college or university with an associate's or a bachelor's degree is required.
• A minimum of two (2) years of experience providing administrative, operational, or fiscal support is preferred.
• Position open to Tennessee residents only.
• New hires are required to report in person for onboarding.
• Hybrid work environment with periodic in-person meetings required.
• Travel to the Nashville office will not be reimbursable.

Benefits Include:

• Weekly Pay/Comparable Wages
• Major Medical Insurance
• Indemnity Medical, Dental and Vision Insurance
• Term Life Insurance and Short-Term Disability

Interested? Here is how to apply :

• Click on "Apply Now" and complete the process.
• This job closes on 8/7/26 (or when the position is filled) and will no longer accept resumes after this date.

Quality Staffing, Inc. and our subsidiaries are equal opportunity employers and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

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