Executive Assistant

Executive Assistant

Publicis Groupe is seeking a highly skilled and proactive Executive Assistant to provide dedicated support to C-suite executives in our New York City office. This is a high visibility, high-impact role that sits at the center of executive operations requiring exceptional judgment, discretion, and the ability to anticipate needs in a fast-moving, global organization. The Executive Assistant will serve as a trusted partner and operational anchor to a senior leader, managing complex schedules, communications, events, travel, and priorities with precision and poise. This individual will also play a key coordination role across internal teams, senior stakeholders, and external partners, acting as a critical extension of executive leadership.

Core Responsibilities:

• Provide administrative support with high degree of initiative, confidentiality and professional demeanor.
• Maintain calendars using Microsoft Outlook with little input.
• Schedule meetings using knowledge and good judgment of priorities.
• Provide business travel support, monitoring travel schedules and provide back up plans as needed.
• Expense reporting T&E preparation and submission
• Input weekly timesheets and manage Outlook Out-of-Office Assistant.
• Maintain up to date status on department timesheets and vacation calendars.
• Coordinate meetings and events.
• Maintain confidential files and records using judgment and discretion.
• Handle internal and external correspondence; create reports and presentations, as necessary.
• Seek out opportunities to evaluate existing processes and make improvements when necessary.
• Build effective, professional relationships with co-workers, clients and business partners.
• Perform duties and projects as assigned by senior executives.

Qualifications:

• Bachelor's degree or equivalent experience
• 3-5+ years of experience in administrative role supporting executive level employees
• Proficient with Microsoft Office (Excel, Word, PPT and Outlook) - required
• Excellent communication skills
• Strong organizational and project management skills
• Attention to detail and accuracy
• Excellent judgment, problem solving and decision making ability
• Excellent relationship building skills
• Ability to handle sensitive and confidential information with integrity
• Ability to multi-task and prioritize; demonstrated agility and flexibility
• Passion and enthusiasm for the position and the organization

Compensation Range: USD $84,000.00 - USD $94,000.00/Annually.