Executive Assistant at Dynamic VC Firm in Noho

Junior Administrative Assistant / Office Manager

Our client, a fast-growing venture capital firm, is seeking a junior Administrative Assistant / Office Manager to support their New York team on a temp or temp-to-perm basis, starting ASAP. The firm has a small but highly active presence in NYC with under 10 professionals and a couple of administrative staff, and operates in a fast-paced, entrepreneurial environment where organization, responsiveness, and strong judgment are key.

This role is a blend of administrative support and office management and is ideal for someone earlier in their career who is eager to learn, grow, and be part of a high-performing team. The position will involve calendar and scheduling support, office coordination, and helping ensure the day-to-day runs smoothly. The ideal candidate is detail-oriented, proactive, and comfortable operating in a dynamic environment where priorities can shift quickly. Personality is extremely importantthey are looking for someone positive, motivated, flexible, and calm under pressure, with strong emotional intelligence and a team-first mindset.

The firm is based in NoHo and operates fully in-office five days per week.

Responsibilities:

• Provide administrative support to senior team members, including light calendar management and scheduling
• Assist with coordinating meetings and conference room logistics
• Help arrange travel and itineraries as needed
• Support expense reporting and general administrative tasks
• Assist with day-to-day office operations, ensuring the space runs smoothly
• Coordinate office logistics including supplies, stocking the pantry, and general organization
• Manage incoming mail and deliveries
• Assist with team events, lunches, and internal gatherings
• Support the broader team with ad hoc administrative needs
• Partner with the admin team to ensure seamless coverage and support
• Take on additional projects and responsibilities as needed

Requirements:

• 25 years of administrative experience preferred
• Prior experience in a fast-paced environment (finance or startup a plus, but not required)
• Strong organizational skills and attention to detail
• Positive, can-do attitude with a willingness to learn
• Ability to stay calm and organized in a fast-moving environment
• Strong communication and interpersonal skills
• High level of reliability and responsiveness
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

Hours: 9:00am6:00pm 5 days per week in office (NoHo)

Compensation: $30$40/hour (DOE) for temp Conversion salary competitive based on experience + bonus + benefits