Office Assistant

Job Title and DescriptionThe Office Assistant is an entry-level classification with an emphasis on performing a wide variety of clerical and office support duties for an assigned department. Assignments are generally limited in scope, contain fairly routine duties, and are performed within a procedural framework established by higher-level employees. Specific duties vary depending upon the department to which the incumbent is assigned. The Office Assistant is distinguished from classifications in the Office Specialist series in that classes in the latter series have a greater emphasis on typing duties and, at higher levels, on direct administrative support.The half-time position in the Fire Department works in person at department facilities Monday to Friday between the hours of 8:00am – 5:00pm. These positions work in person at City facilities and may require flexible schedules including, days, evenings and weekends.The position with the Fire Department being filled is a 0.5 FTE position. The positions with the Parks & Recreation Department being filled are four (4) 0.75 FTE positions. The full-time salary range for this position is $69,932.76 - $89,384.40; however, benefits and the salary range for these positions will be prorated. This eligible list may be used to fill other prorated or full-time positions in the City as they become available. These positions may be filled at or near the minimum of the salary range.Minimum QualificationsEducation and ExperienceMinimum Education Requirements: Graduation from high school or possession of a GEDMinimum Experience Requirements: One (1) year of general clerical experience that includes public contactAcceptable Substitution: Completion of thirty (30) semester units of coursework, or equivalent, from an accredited college or university may be substituted for the required year of experienceLicense/Certifications: Possession of a valid California Class C driver's license may be requiredOther Requirements: Must be able to perform all of the essential functions of the job assignmentCandidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview may be required prior to appointment. Federal law requires all employees to provide verification of their eligibility to work in this country. The City of Santa Clara is an equal opportunity employer. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities.BenefitsCity of Santa Clara Benefit Summary Overview for Bargaining Unit #5, 7, & 8 Employees Association This summary provides a brief overview of the City of Santa Clara's benefits available to Bargaining Unit #5, 7, & 8 employees in 2026. Benefits are subject to change.Retirement: Membership in the California Public Employees Retirement System (CalPERS)Health Insurance: The City contributes up to 100% of the premium of the Kaiser (Region 1) plan for Employee Only and Employee + 1 Dependent plans, and up to 90% of the premium of the Kaiser (Region 1) plan of the Employee + 2 or More Dependents planDental Insurance: Choice of two Delta Dental plans; enrollment is mandatoryVision Insurance: Choice of two VSP plansVoluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee's VEBA accountLife Insurance: City pays for $15,000 of Basic Life Insurance coverageState Disability Insurance (SDI): Employee pays 1.3% of gross pay (includes Paid Family Leave)Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new childLong Term Disability (LTD) Insurance: Benefit is 2/3 of basic wage up to $7,500; max of $5,000/monthDeferred Compensation: Voluntary plan through Nationwide Retirement SolutionsFlexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,400 per year in pre-tax dollars to a health care spending accountEmployee may contribute up to $7,500 per year in pre-tax dollars to a dependent care spending accountVacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City serviceSick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrualNon-Management Leave: 40hours of non-management leave credited to employees each January 1stCompensatory Time Off (CTO): Employees may accrue CTO in lieu of overtime hours (maximum accrual is set by department)Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year)Reimbursements/Allowances (for specific classifications): Raingear: $150 per fiscal year for eligible classificationsSafety Boots: $275 per fiscal year for eligible classificationsWalking Shoes: $120 per fiscal year for eligible classifications (See MOU for details)Tools: $500 per fiscal year reimbursement for Auto Foreperson classificationPhone allowance of $80/month for Senior Key Customer Representative(s) and Key Customer Representative(s) job classificationsBilingual Pay: Certified bilingual employees are eligible for $55/bi-weekly bilingual payNight Differential Pay: Librarians and library support employees whose regular assignments are to City libraries are eligible for 5.0% night differential pay for all hours worked between 5:30 p.m. and 6:30 a.m. so long as they work a minimum of 2 consecutive hours between 5:30 p.m. and 6:30 a.m.All other employees are eligible for 5.0% night differential pay for all hours worked between 6:00 p.m. and 8:00 a.m. so long as they work a minimum of 2 consecutive hours between 6:00 p.m. and 8:00 a.m.Standby Pay: Employees in the classification of Electric Utility Programmer Analyst, Electric Utility Network Administrator, and Senior Energy Systems Analyst are eligible for standby pay of $100/week when assigned to work standbyTuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursementEmployee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per yearCity paid benefitRetiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum.Up to age 65, retirees are eligible for reimbursement up to $438/month in 2026 (amount adjusted annually)After age 65, retirees are eligible for reimbursement up to $262/month in 2026 (amount adjusted annually)