Administrative Assistant to the Chief Operating Officer

Where your work makes a lasting difference. If you are seeking a challenge that is highly rewarding on both a personal and professional level; then consider a position with Child Inc where you will contribute to strengthening families and meeting the needs of children. Our employees are passionate about the work they do, in an environment where building success with others is the key to their own success and fulfillment. They are committed to professional excellence, compassionate about the families and individuals served, and supportive of their colleagues and the many volunteers who strengthen our efforts. Salary based on position, educational level and experience. Employer-paid insurance: medical, dental, vision, life, short and long-term disability. Optional employee-paid insurance at group rates for additional life and AD&D. Education/training opportunities: financial assistance for formal and informal learning. Generous paid holiday schedule: comparable to public school calendar. Annual and sick leave accrual of one day/month of each. Retirement: shared-contribution 401K plans. Professional Development Opportunities Child Inc provides ongoing training to ensure that staff is highly qualified and effective in working with young children and their families and encourages efforts toward professional growth in all areas. A mix of seminars, community-led workshops, and formal higher education form the base of our agency’s continuing education program, to which is added an individualized professional development plan. Child Inc offers a tuition program for approved classes and degree programs, and other assistance is available. Administrative Assistant to the Chief Operating Officer Full Time $26.09 per hour Austin, Texas, United States - 78751 Description Position Purpose Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Essential Duties and Responsibilities Handle requests for information and data Prepare and modify documents including correspondence, reports, drafts, memos and emails Schedule and coordinate meetings and appointments for Manager/Director Coordinate preparation of materials, and ensure scheduling of sufficient preparation and travel time record, compile, transcribe and distribute minutes of meetings Open, sort and distribute incoming correspondence Maintain office supply inventories Prepare and coordinate mail, faxes, and express packages. Provide filing systems for all correspondence, reports, records, etc. Takes minutes at meetings, transcribe minutes and distribute to relevant personnel. Answer telephone and gives information to callers, screens in-coming calls to Manager/Director Perform photocopying and other production services. Any person who suspects child abuse or neglect is required to report suspicions to the appropriate agency (as defined below) within 48 hours after the abuse or neglect is first suspected. [1] Communication Demonstrates respect for others by sharing information objectively and non-judgmentally and adjusting verbal and written communication strategies for different audiences . Promotes a unified approach to sharing child information with families by engaging in joint planning with teachers and other specialists to prepare for home visits and other family contacts. Ensures that own communication is easily understood by speaking and writing clearly and using standard grammar and spelling. Professionalism Assure confidentiality of all program information and family and staff confidentiality by limiting conversation about them and accessibility to their records. Maintain professional boundaries in relationship to staff and families. Complete all required paperwork and reports by assigned deadlines. Comply with Child Inc. Personnel Policies and Procedures, and with Standards of Conduct. Cooperates with supervisors, support staff and community resource partners. Complies with Child Inc. Policies and Procedures, TDFPS guidelines and Head Start Performance Standards. Personal and Professional Development Attend and participate in weekly team meetings, all pre-service, in-service, and any other training deemed necessary by the Executive Director. Further professional growth by seeking feedback, reflecting on and assessing own practice, and taking opportunities to improve skill and knowledge. Attends workshops and keeps informed on new trends in the field of early childhood. In addition to all other duties, every Child Inc. employee, consultant, contractor and volunteer has the primary responsibility for the health and safety of all children. Translation Will provide clear and accurate translation, both spoken and verbal, from Spanish to English or English to Spanish. Perform other duties as assigned. General Knowledge, Skills and Abilities Must be flexible ad able to work well under pressure. Must maintain skills necessary to safely and efficiently operate the following equipment and machines used in the performance of this job. Ability to be flexible with work assignments and work schedules. Must enjoy working with an d around children . Must have the ability to read, w r ite, and compute simple arithmetic problems effectively. Excellent communication skills, especially good listening skills. Ability to read, rapidly comprehend and correctly interpret regulations, policies and procedures. Must have the ability to work and maintain high standards of professional ethics with persons of different racial, ethnic, economic and social backgrounds. Staff Relationship Responsible to Executive Assistant to Executive Director. Maintains supportive and cooperative relationships with other Child Inc Division staff and community agency personnel while maintaining proper standards of client confidentiality. Cooperate with all Child Inc staff in attaining overall agency goals. Minimum Qualifications: Must have a high school diploma or GED and one year of post-high school studies in a related field and at least one year of experience in an administrative clerical position. Must have the ability to work at any center assigned, regardless of location. Must have a valid driver's license, liability insurance, and reliable transportation to deliver food to various locations. Working Conditions: The demands described are representative of those that must be met by an individual to successfully perform the essential functions of this job. Will spend time sitting, utilizing the computer, and standing/walking throughout the facilities. The ability to make fast, simple, repeated movements of the fingers, hands, and wrists. Ability to perform physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials. Ability to physically lift up to 25 pounds periodically. Child Inc operates one Administrative Campus and multiple child development centers all located within Travis County. The Office of Head Start (OHS), a division of the U.S. Department of Health and Human Services’ Administration for Children and Families (ACF), provides grants to Child Inc. to provide Head Start and Early Head Start services within Travis County. Child Inc operates one Administrative Campus and multiple child development centers all located within Travis County. Child Inc.’s procurement procedures are designed to be in full compliance with all applicable federal, state, and local regulations, including but not limited to 2 CFR § 200.318-326 and 7 CFR § 226.22. Child Inc conducts analyses to avoid the purchase of unnecessary or duplicative items and will consolidate or break out procurements to obtain a more economical purchase. Upon signing of the contract, the successful vendor will be expected to sign a conflict-of-interest disclosure, payment policy, confidentiality notice, debarment or suspension status certification, and Child Inc’s waiver of liability.

REQUEST FOR PROPOSALS:

REQUEST FOR PROPOSAL (RFP): Janitorial Services Contract Child Inc., the Head Start Grantee for Travis County, is soliciting proposals from qualified contractors to provide comprehensive janitorial services. These services shall include all required labor, supplies, materials, and equipment. Child Inc. operates an Administrative Campus consisting of five buildings, as well as thirteen child development centers located throughout the City of Austin. Child Inc. intends to award one or more contracts with an anticipated term of twelve (12) months. We recognize that the Request for Proposal package includes multiple forms and documentation requirements. Child Inc. staff are available to answer questions, provide clarification, and review any forms that may be unfamiliar. All complete submissions will be reviewed and given full consideration. A mandatory walk‑through will be held on Tuesday, April 14, from 10:00 a.m. to 11:00 a.m. at 818 E. 53rd Street, Austin, TX 78751 . Please RSVP no later than 9:00 a.m. on Tuesday, April 14 , by contacting Annie Meza at View phone number on click.appcast.io . Submission Date: Thursday, April 16, 2026 – 5PM CDLS Time. For additional information or questions regarding this RFP, please contact: Weldon Beard Phone: View phone number on click.appcast.io, ext. 1148 or View phone number on click.appcast.io Request for Catering Bids – Child Inc Head Start Community Event #J-18808-Ljbffr Child Inc