Operations Administrative Assistant

About the Position Schedule: 30–40 hours per week, primarily during regular business hours Job Type: Part-time to Full-time | On-site Reports To: Director of Operations No event shifts required Schedule: 30–40 hours per week, primarily during regular business hours Job Type: Part-time to Full-time | On-site Reports To: Director of Operations No event shifts required Joel Catering & Special Events is looking for a highly organized, proactive Operations Administrative Assistant to support our Director of Operations and help keep the administrative side of our business running smoothly. We're a busy New Orleans catering and special events company managing multiple event venues and a wide range of moving parts. We're looking for someone who enjoys staying organized, managing details, solving problems, and making sure things get done. This is an office-based administrative position supporting the day-to-day operations of our company. While we work in the catering and special events industry, this role does not involve event planning, production, or working events. The ideal candidate takes initiative, follows through without constant reminders, and enjoys supporting a team in a fast-paced environment. What You’ll Do Administrative & Office Support Organize and maintain company files, documents, and shared resources. Prepare meeting materials, reports, and presentations. Manage incoming and outgoing mail, packages, and deposits. Coordinate office supplies, purchasing, and routine administrative needs. Assist with travel arrangements, internal meetings, and company activities. HR & Recruiting Support Post and maintain job listings on Indeed and LinkedIn. Communicate with candidates and coordinate interviews. Maintain applicant tracking records. Assist with new-hire paperwork, onboarding, and employee documentation. Track required training, certifications, and renewal deadlines. Accounting & Purchasing Administration Collect and organize company credit card receipts and expense reports. Track vendor invoices, purchasing records, and order confirmations. Follow up on missing documentation and outstanding administrative items. Process deposits and coordinate documentation with the accounting team. Operations & Project Support Maintain company SOPs, policies, forms, and administrative records. Organize licenses, permits, and renewal information. Assist with spreadsheets, reporting, meeting preparation, and project tracking. Coordinate employee IT requests and outside technical support. Help improve administrative systems and processes. What We're Looking For 2+ years of administrative or office support experience preferred. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication skills. Proficiency with Microsoft Outlook, Excel, and Word. Comfortable learning new software and managing multiple systems. Ability to balance competing priorities and meet deadlines. Professional, dependable, and able to handle confidential information. Someone who takes ownership of their work and follows through independently. The Right Fit We're looking for someone who genuinely enjoys administrative work—someone who likes creating order, keeping track of details, and making life easier for the people around them. You’ll do well in this position if you're resourceful, comfortable asking questions, quick to learn, and willing to jump in wherever administrative support is needed. We value people who take initiative, communicate clearly, and take pride in getting the details right. About Joel Catering Joel Catering & Special Events is a New Orleans-based catering and events company specializing in weddings, corporate events, galas, and special celebrations. Our team operates across multiple venues, including Il Mercato, the New Orleans Board of Trade, and venues within New Orleans City Park. We take pride in delivering exceptional experiences through strong teamwork, attention to detail, and a commitment to excellence. #J-18808-Ljbffr Joel Catering and Special Events