Administrative Support Assistant (Office Automation)

Summary

About the Position: The incumbent of this position provides a wide range of clerical and administrative support services for the Area Office of the New Orleans, LA Division of the US Army Engineer District.

Management may select at any of the grade levels announced. This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management.

Learn more about this agency

Duties

Help

• Plan, assign, and coordinate administrative and clerical work for Area Office personnel to ensure timely completion of records management, time-and-attendance reporting, travel, cost-distribution, reporting, and information-support requirements.
• Advise the Area Engineer on administrative and clerical matters affecting office operations, personnel, travel, property, supply, budget, and cost reporting.
• Personally responds to routine administrative and non-technical reports and/or correspondence.
• Maintain detailed cost records for Area Office work and provide the Area Engineer timely information on fund status, expenditure rates, balances, job costs, and other operating costs.
• Manage day-to-day accountability and control of government property, including office equipment, computers, printers, scanners, desks, and field equipment.
• Maintain office files and records; prepare recurring and special reports, travel orders, reimbursement vouchers, correspondence, memoranda, and other administrative documentation.

Requirements

Help

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• The duties of this position require occasional temporary duty (TDY) travel.

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

GS-06 Specialized Experience: One year of specialized experience which includes: 1) Maintaining office files and/or recurring administrative reports; 2) Preparing travel documents and/or reimbursement requests; AND 3) Tracking supplies and equipment by maintaining inventory records. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

GS-07 Specialized Experience: One year of specialized experience which includes: 1) Coordinating administrative activities by assigning clerical work, reviewing completed work, and resolving routine issues; 2) Maintaining cost records by tracking expenditures, preparing monthly estimates, and reporting available balances; AND 3) Purchasing supplies, equipment, or services. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience aloneno substitution of education for experience is permitted.

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• The use of illegal drugs by Federal employees, whether on duty or off duty, is contrary to the efficiency of the service. The legalization and/or decriminalization of marijuana by some states has no impact on Federal law. The use and/or possession of marijuana remains illegal for Federal employees.
• Direct Deposit of Pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• This is a(n) General Administration and Management Career Program position aligned under the Human Capital & Resource Management (HC/RM) Career Management Directorate.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.