Executive Assistant

Our client is seeking a polished and highly organized Executive Assistant to

support the CEO of an ultra-luxury real estate development, brokerage, and

capital placement firm, as well as its family office affiliate, based in Miami. This is

a high-touch, client-facing role focused on execution and relationship

management. The ideal candidate is proactive, detail-oriented, and highly

intuitive, with a strong ability to anticipate needs and operate seamlessly in a

fast-paced, high-expectation environment. They will have experience operating at

the intersection of business development and operations, serving as the person

responsible for keeping a principals pipeline organized, driving follow-through,

and ensuring opportunities, relationships, and transactions continue progressing.

This role is heavily centered on CRM management, pipeline oversight,

relationship management, and accountability across multiple priorities and

stakeholders.

Key Responsibilities

Provide high-level administrative and operational support across day-to-

day activities

Own and actively manage the CEOs deal and relationship pipeline within

CRM (Attio) and AI tools, ensuring opportunities, relationships, and transactions

are accurately tracked and progressing

Drive follow-up priorities and serve as a central point of accountability for

deal flow, ensuring timely execution of action items, contracts, offers, market

analyses, and key deliverables

Maintain CRM data integrity, relationship tracking, and pipeline visibility

across multiple business lines

Manage the CEOs calendar, including scheduling, meeting coordination,

and prioritization

Prepare agendas, briefing materials, and meeting follow-up action items

Serve as a gatekeeper and liaison to clients, investors, brokers, partners,

and external stakeholders

Manage client-facing interactions, ensuring a seamless, high-touch

experience

Prepare the CEO for meetings with relevant materials, context, and

next steps

Coordinate travel arrangements and itineraries as needed

Anticipate needs, troubleshoot issues, and manage last-minute changes

with efficiency

Represent the CEO with professionalism in all written and verbal

communications

Qualifications

5+ years of experience as an Executive Assistant supporting a C-level

executive, founder, or UHNW principal

Experience within real estate, private equity, investment firms, wealth

management, family offices, or similar high-touch professional environments

preferred.

Demonstrated experience managing pipelines, driving follow-up, and

coordinating multiple stakeholders to move opportunities, transactions, or

relationships forward.

Polished, professional, and confident in high-touch client-facing

environments

Strong communication skills with excellent judgment and the ability to read

a room

Tech-savvy; proficient with CRM systems and comfortable using AI tools

Bilingual Spanish preferred, not required

Must be authorized to work in the U.S.

Must pass a background check and provide verifiable references

Schedule: Monday through Friday, onsite in Coral Gables. Occasional weekend

and after hours are required.

Compensation: $100K-$150K, commensurate with experience