Executive Administrative Assistant

Title: Executive Administrative Assistant

Location: Dallas, TX

Position: Executive Administrative Assistant

Position Type: Full Time

Remote/Virtual Position: Remote

Strongly prefer candidates that live in the DFW Area.

Salary: $45.00/hr to $50.00/hr DOE.

Find Your Passion and Purpose as an Executive Administrative Assistant

Offer Based on Years of Experience

Caring for others is more than what you do - it's who you are.At AccentCare, you'll join a purpose-driven, collaborative culture that sets the standard for excellence and gives you the trust and tools to do your best work. You'll belong to a team that cares deeply for patients and each other; a team committed to consistently providing exceptional care.

We're proud to be named one of America's Greatest Workplaces 2025 by Newsweek - a reflection of our shared commitment to excellence, integrity and compassion as we shape the future of aging in place. When you thrive, so does the community of care we're building together.

Be the Best Executive Administrative Assistant You Can Be

As the Executive Assistant you will perform a broad range of day-to-day executive assistance related task to assist with general business operational needs. Oversee executive schedules, travel plans, expense reports, meeting planning and preparation, including any additional in-person or virtual support needed. Additional projects as assigned by executive leadership and director. Provides daily overage and assistance to the administrative department as needed. Has primary responsibility for answering executive inbound telephone calls, distributing faxes, welcoming visitors, stocking, managing office equipment, etc. Performs special projects and other duties as assigned.

If you meet these qualifications, we want to meet you!

• Technical education or position knowledge equivalent to a minimum of two (2) years of college and a minimum of 5 years as an active assistance for a chief -level executive. administrative work experience in a similar position.
• Advanced Office Management practices and procedures, including proficiency in Microsoft Office; Word, Excel, Power Point experience with Visio is a plus and operation of office equipment.
• Knowledge of/proficiency in Microsoft Outlook a plus.
• Familiar with Office 365 Thorough/effective English grammar and spelling.

Responsibilities:

As an Executive Administrative Assistant, you will:

• Responsible for managing individual calendars (daily), Responds to and handles incoming calls/request
• Coordinates all travel plans for executive team, guests and consultants
• Meeting scheduling internally and externally including best time/date for participants, notification and meals brought in when needed
• Facilitation of on-site and off-site retreats/meeting
• Draft communications to employees
• Coordinate interview with employee candidates
• Assist in the transition of outgoing and incoming Executives, including relocation (work with realtors, apartment, furnishings, transport of car) local mobile phone, furnishing office, etc.
• Liaison with Accentcare affiliates, employee candidates, internal staff, clients, vendors, potential investors, potential affiliates (daily)
• Reconciling expense reports (monthly)
• Heavy administrative support such as: answering phones, faxing, typing, filing, e-mail, coordinating conference calls, misc. (daily)
• Provides coverage and assistance to administrative support team regularly; including collaboration on projects and assignments.

Our Investment in You

Caring for others starts with caring for you. We're committed to fostering a purpose-driven workplace where you feel supported, and that means prioritizing your physical, financial and mental well-being.

Our benefits include:

• Medical, dental and vision coverage
• Paid time off and paid holidays
• Professional development opportunities
• Company-matching 401(k)
• Flexible spending and health savings accounts
• Wellness offerings such as an employee assistance program, pet insurance and access to Calm, a meditation, sleep and relaxation app
• Programs to celebrate achievements, milestones and fellow employees
• Company store credit for your first AccentCare-branded scrubs for patient-facing employees
• And more!

Come As You Are

At AccentCare, you're part of a community that cares - for patients and each other. You can rest assured we offer equal employment opportunities regardless of race, ethnicity, sex, sexual orientation, gender identity, religion, national origin, age or disability.