Executive Assistant - Vanderbilt Bedford Hospital, Shelbyville, TN

About VUMC Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. Job Summary The Executive Assistant provides high-level administrative and operational support to the Bedford Hospital C‑suite. This role is critical in ensuring the efficiency, organization, and effectiveness of executive-level operations, requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast‑paced healthcare environment. The individual will manage complex and high‑volume calendars, serve as a gatekeeper to ensure executives remain on track and well-prepared, and facilitate communication between executive leadership, physicians, staff, and other hospital leaders, ensuring alignment and efficient information flow across departments. Preferred Skills & Experience Prior experience in a healthcare or hospital setting strongly preferred Proficiency in Microsoft Office Suite, with advanced skills in Excel and PowerPoint Experience with Workday and UKG (or similar HRIS/timekeeping systems) Strong organizational, multitasking, and problem‑solving abilities Ability to perform effectively under pressure and manage competing priorities with professionalism Key Responsibilities Ensures financial resources are utilized effectively. Manages the administrative and business details of the office(s). Manages daily operation of the area. Exercises authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects. Other duties may be assigned as described. Technical Capabilities Human Resources Policies and Procedures (Intermediate): Knowledge, adherence, and application of HR policies and procedures. Ad Hoc Reporting (Intermediate): Ability to access information from databases and prepare reports. Peer Leadership (Intermediate): Ability to show leadership and influence people of equal rank to accomplish team goals. Clerical/Administrative (Advanced): Includes clerical and administrative functions such as Calendar Maintenance, Data Entry, Document Preparation, Employee Record Maintenance, Travel Arrangements, Word Processing and Typing, etc. Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue and manage those costs relative to budgeted amounts. Core Accountabilities Organizational Impact: Executes job responsibilities with understanding of their impact on other areas. Problem Solving / Complexity: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Possesses expanded knowledge gained through experience. Team Interaction: Provides informal guidance and support to team members. Core Capabilities Develops Self and Others: Invests time and energy in developing self/others. Builds and Maintains Relationships: Maintains regular contact with key stakeholders. Communicates Effectively: Modifies communication style for different audiences. Serves Others with Compassion: Customizes services to stakeholder needs. Solves Complex Problems: Approaches problems from different angles. Offers Meaningful Advice and Support: Provides coaching to increase employee effectiveness. Performs Excellent Work: Engages in dialogue about quality and addresses issues promptly. Ensures Continuous Improvement: Identifies root causes of problems. Fulfills Safety and Regulatory Requirements: Performs routine safety checks. Demonstrates Accountability: Drives critical issues to closure. Stewards Organizational Resources: Manages resources effectively. Data‑Driven Decisions: Uses information to identify opportunities. Generates New Ideas: Identifies new ideas or opportunities to improve processes. Applies Technology: Enthusiastic about learning new technologies. Adapts to Change: Embraces change. Position Qualifications Relevant Work Experience: 4 years or more. Education: Bachelor’s degree. Benefits The role offers a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance well‑being and professional growth. EEO Statement Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled. #J-18808-Ljbffr