Executive Assistant

Executive Assistant (Contract)

Our client is seeking a professional and highly organized Executive Assistant to provide support to senior leadership in a fast-paced environment. This role requires strong administrative skills, attention to detail, discretion, and the ability to manage multiple priorities while supporting executive-level operations.

Responsibilities:

• Manage executive calendars, scheduling meetings, appointments, and travel arrangements
• Coordinate local, domestic, and international travel logistics
• Prepare agendas, reports, presentations, and meeting materials
• Attend meetings, take notes, and distribute meeting minutes
• Submit and track expense reports
• Coordinate meetings, special events, and executive functions
• Serve as a liaison between leadership, staff, and external stakeholders
• Screen and manage incoming calls, emails, correspondence, and visitors
• Maintain confidential records, files, and documentation
• Support office operations, including supplies, reporting, and administrative processes
• Assist with time and attendance administration
• Coordinate board and committee meeting logistics, materials, and minutes
• Help develop and improve office procedures and workflows
• Provide exceptional customer service to internal and external contacts

Qualifications:

• Bachelor's degree preferred or equivalent relevant experience
• 2-4 years of Executive Assistant or senior administrative support experience
• Strong proficiency in Microsoft Office Suite
• Excellent organizational, communication, and multitasking skills
• Ability to work independently and exercise sound judgment
• Experience handling confidential information with professionalism and discretion
• Strong attention to detail and follow-through
• Experience supporting senior executives strongly preferred
• CRM experience, including Raiser's Edge NXT, is a plus

Ideal Candidate:

• Professional, polished, and proactive
• Thrives in a fast-paced environment
• Strong problem-solving and organizational abilities
• Excellent customer service and relationship-building skills
• Comfortable interacting with executives, stakeholders, and VIP visitors

Available immediately. Contract assignment through November. Pay Details: $28.00 to $32.00 per hour