Virtual EA

One has partnered with a growing legal services organization to identify a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative support to the organization’s executive team on a direct hire basis. This role requires the ability to manage competing priorities across multiple senior stakeholders, exercise sound judgment with confidential information, and serve as a trusted point of coordination between the executive team, staff, and outside parties. The Executive Assistant is required to work on-site in Newark, NJ from 9:00 am until 6:00 pm Monday through Friday. Coordinate travel arrangements, including itineraries, accommodations, and expense reporting

Plan and organize meetings, including agendas, materials, room logistics, and follow-up action items

Serve as a primary point of contact between the executives and internal staff, clients, and external partners, screening and prioritizing communications

Draft, proofread, and format correspondence, reports, presentations, and other documents on behalf of the executive team

Handle sensitive and confidential information (personnel, legal, and client matters) with the utmost discretion

Process expense reports, invoices, and administrative approvals in a timely manner

Support special projects and initiatives as assigned by any of the supported executives

5+ years of experience as an Executive Assistant, ideally supporting multiple senior executives simultaneously

Bachelor’s degree preferred or equivalent professional experience

Proven ability to manage competing priorities and shifting demands from multiple stakeholders with composure

High degree of discretion, integrity, and sound judgment when handling confidential information

Strong proficiency with Microsoft Office suite, scheduling/collaboration tools (e.g., Outlook, Zoom, Teams), project management software (e.g., Prior experience in a legal or professional services environment is a plus, but not required

If you would like to learn more about the Executive Assistant position available in Newark, NJ, then please submit your resume, in Word format, by clicking the Apply Now button.

Work is generally performed sitting, talking, hearing, and typing

This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings

Visual acuity required for computer use, data analysis, and extended reading

Prolonged periods of sitting at a desk and working on a computer

Frequent use of hands and fingers for typing and document handling

Remote Work & Information Security Requirements

Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements.

Maintain a secure and reliable internet connection capable of supporting required systems and applications

Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials

Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company

Workplace Monitoring & Data Use Notice

To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.

In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices.

Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.

Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.

Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law.

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