Administrative Assistant

Summary Administrative Assistant – Reports to Regional Administrative Supervisor. Responsible for supporting administrative duties for assigned program, aligning with the organization's Mission, Vision, and Values. Responsibilities Perform general office administration tasks such as typing, creating and maintaining correspondence, managing mail distribution, faxing, placing advertisements, and updating or developing recruitment materials and manuals. Answer phones, take accurate messages, and seek information in line with confidentiality policies. Order, store, and distribute supplies; schedule reception and switchboard tasks as needed. Assist with bookkeeping and payroll information supplementation. Maintain files relevant to functional areas, including donor, patient, petty cash, CATT records, foster family manuals, and State Automated Child Welfare Information System (SACWIS) data. Process reimbursements and audit files to ensure accuracy and up‑to‑date content. Perform regular backup of files, complete paperwork, logs, or forms, and undertake additional duties as required. Qualifications Proficient in computers; strong skill in Microsoft Word, Excel, other Office products, and Electronic Health Records (EHR). High school diploma or GED required; coursework or training in secretarial skills, or 2–3 years of administrative assistant experience preferred. Excellent verbal and written communication skills; experience handling phone conversations with difficult individuals. Typing speed and multitasking ability. Willingness to work independently and treat sensitive material with confidentiality. Physical Demands Occasionally move about inside the office to access file cabinets and office machinery. Constantly operates a computer and office equipment such as copy machines and printers. Must be able to lift 20 pounds independently and perform bending, stooping, lifting, pushing, reaching, and walking for periods of time. Ability to communicate verbally and in writing with all levels of personnel, internal and external to the company. #J-18808-Ljbffr