Bookkeeper- Elder Affairs Program(Part-Time) /Finance Account Payable Specialist (Part-Time)

divh2Bookkeeper- Elder Affairs Program(Part-Time) /Finance Account Payable Specialist (Part-Time)/h2p100 West 20th Street, Riviera Beach, FL, USA/pp23.0-25.00 per hour/ppHourly/ppFull Time/ppMedical, Dental, Vision, Paid Life Insurance, Paid Holiday, Paid Sick Days, Paid Vacation, 403B Retirement Contribution w/match/ppstrongEssential Duties and Responsibilities/strong/ppstrongElder Affairs Bookkeeping/strong/pulliManagement of client payments including management email inbox; enter invoice into appropriate databases; verify payment source, availability of funds, prior payments to specific account; route for approvals and processing of payment through completion/liliMaintain client accounts within financial software./liliPrepare and issue payments in accordance with program policy and procedure; prepare client deposits in accordance with program policy and procedure; record transaction within financial software register./liliCommunicate with vendors; maintain vendor list in system./liliCommunicate with third party fiduciaries; re payments, deposits, reconciliations, management of accounts and recording in system./liliPrepare, submit, and follow up direct deposit requests for client income when appropriate./liliSet up and manage ACH payments for client invoices when appropriate./liliMail payments to vendors; electronic filing of paid invoices./liliReview and manage reconciled account statements monthly; make corrections as needed; consult with Program Director (PD) as appropriate;; file all client account statements./liliPeriodic/ as needed review of APY with banks for placing client funds outside of master account./liliDeposit preparation of program income; communications with Finance Department for deposits and reconciliation of program revenue./liliMaintain client reimbursements by preparation of deposits; communication with Finance Department for deposit to agency account and reconcile with central office monthly;./liliMaintain register/ client invoice of program fees; communicate with supervisor for outstanding payments; recording./liliMonthly entry of bookkeeping service to client file/li/ulpstrongFinance -Accounts Payable Specialist/strong/pulliPaying invoices and recording all payments, tracking credits owed to the company./liliReviewing all payments and expenses, including purchase orders, and invoices/liliReconciling monthly payable reports/liliResponding to queries from suppliers, customers, and staff/liliPerform other data entry functions into various databases and sub-systems./liliEnsure all invoices, check requests, expenses and bills have been properly authorized and backup detail is supplied to support charge./liliAudit expense reports to ensure proper coding of expenses and adherence to the stated travel policy and procedures./liliAssist with special projects as assigned./liliObtain signatures on all checks./liliHas sound analytical skills and fully understands business processes in responsibility./liliAble to organize and prioritize areas of responsibility and complete work in a timely manner./liliWorks well individually and collaboratively in a team environment keeping colleagues well-informed; asks for help when necessary; offers useful feedback./liliMust have good presentation skills and can effectively communicate./liliOrganize monthly billing items including billable expenses./liliAdheres to work schedule hours./li/ul/div