County Manager's Office Coordinator

High level administrative functions coordinating the Deputy County Manager’s Office. The incumbent in this position is responsible for coordinating this office, which entails a diversity of responsibilities and knowledge of Seminole County policies and procedures. Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description. Additional compensation based on licensure. Responsibilities Serves as administrative aide to the Deputy County Manager (DCM) and Assistant County Manager (ACM) – initial point of contact, presenting a professional image. Manages phone calls, meeting requests, calendars, mail, and email for DCM and ACM. Reviews and prioritizes correspondence requiring DCM or ACM signature. Prepares and researches appropriate files for meetings and appointments. Conducts research for special projects and work assignments related to Deputy and Assistant County Manager needs. Serves as administrative back‑up to the Executive Office Manager, assisting with the County Manager’s calendar and correspondence requiring the County Manager’s signature. Coordinating responses to public records requests: researching and identifying records, managing deadlines, providing cost estimates, communicating status, and recommending system improvements. Serves as Procurement Card Delegate for the Deputy County Manager. Back‑up for main County phone line (front desk). Back‑up for County Manager’s Office finances. Performs administrative tasks in a technical, operational capacity supporting the County Manager’s Office, working closely with the Executive Office Manager and Management Support Specialist. Assists with resolution of public problems, referring matters to appropriate County departments/divisions. Establishes effective working relationships with BCC Aides, Department Directors, county staff, and the public. Represents the County Manager’s Office professionally when receiving calls and responding to inquiries. Additional Duties Performs additional duties as assigned. In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties. Qualifications High School Diploma or GED and six (6) years progressively responsible administrative experience, including knowledge of advanced Microsoft Office applications. Excellent customer service and communication skills, both orally and in writing. Knowledge of proper grammar, punctuation, spelling, and modern office practices and procedures, including record‑keeping methods. Skilled in managing complex and confidential information. Ability to efficiently organize, prioritize, schedule, and manage daily work activities, tasks, and assignments. Ability to assume delegated responsibility for communication directives and follow‑up expeditiously. Ability to work independently and effectively with the general public on complex issues. Ability to research, organize, and prepare accurate reports, summaries, and/or tabulations. Ability to review documents for accuracy, completeness, and compliance; compile data and information for reports; compose letters and memoranda; explain policies and procedures. Intermediate knowledge of Microsoft Office suite, including Word, Outlook, PowerPoint, and Excel. Must possess and maintain a valid Florida Driver’s License. All employees must attend Seminole County Required Trainings; department‑specific training may be required. #J-18808-Ljbffr Seminole County/Board of County Commissioners