Executive Personal Assistant

Executive Personal Assistant

PrideStaff is currently seeking a friendly, organized, detail oriented, driven, and professional Executive Personal Assistant for a client in Downtown Chicago (60610). The ideal candidate will be the first point of contact providing exceptional customer support while also handling various means of correspondences and acting as a liaison.

This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively with daily tasks.

This is a TEMP to HIRE opportunity!

1st Shift: 8am-5pm Monday-Friday

Pay: $60-$70k (heavily dependent on experience)

Key Responsibilities:

• Manage and maintain complex business and/or personal schedules
• Act as a gatekeeper, monitoring and controlling access to executive staff
• Resolve conflicts as they arise, while simultaneously preventing future issues
• Problem solving, decision-making, discretion, and autonomy
• Arrange conference calls and meetings, preparing necessary documents and agendas
• Book and coordinate business travel, accommodations, and transportation
• Prepare reports, memos, and presentations
• Meticulous approach to prioritizing tasks and documentation
• Utilize Microsoft Office and other relevant software
• Manages filing system and databases; could include expense reports
• Answer and manage incoming phone calls, take messages, and direct calls accordingly
• Perform general office tasks, such as filing, scanning, and data entry
• Handle confidential information with integrity and professionalism
• Anticipate needs and take initiative to find solutions or complete before being asked

Qualifications:

• 5-10 years of previous experience as an executive secretary, administrative assistant, or in other related fields.
• Strong organizational and multitasking abilities.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Disposition to learn, lead, communicate and collaborate with others.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Customer-focused with a friendly and professional demeanor
• Ability to speak Greek, preferred but not required

If you are passionate about providing outstanding service and have the necessary skills to thrive in this role, we encourage you to apply for today! A resume is REQUIRED to be considered for this opportunity!

Compensation / Pay Rate (Up to): $60,000.00 - $70,000.00