Office Manager

Assistant Office Manager Location: Midtown NYC (Hybrid 3 Days In-Office)
Salary: Up to $90,000 (commensurate with experience)
Schedule: Full-Time, MondayFriday
What Youll Do: As the Assistant Office Manager, youll play a critical role in supporting the day-to-day administrative operations of our mid-sized law firm. Working directly with the Office Manager and managing partners, youll ensure smooth internal processes, manage administrative reporting, and support the financial and HR functions of the firm. Youll be a go-to problem solver who thrives on multitasking and interacting across all levels of the firm.
Key Responsibilities:
Assist with monthly billing, including posting client expenses in Timeslips and QuickBooks, and preparing LEDES1998-compliant invoices
Manage accounts payable/receivable and collections, including bank deposits and client trust fund transactions
Maintain vendor relationships, handle inquiries, and ensure invoice accuracy and status tracking
Process expense reimbursements and assist with budgeting
Support onboarding and training of new employees, including documentation and orientation
Help coordinate HR functions and benefits administration
Maintain and manage client and firm records via FileVine
Communicate effectively with firm leadership, attorneys, staff, and vendors
Balance multiple priorities and support various administrative tasks as needed
What Youll Bring: 35 years of administrative experience in a law firm or professional services environment

Proven ability to multitask in a fast-paced setting and respond effectively to changing priorities

A team-player mentality, willing to learn and adapt before offering process suggestions

Strong written and verbal communication skills

Highly organized with excellent attention to detail and time management

High level of discretion and professionalism with confidential information

Proficiency in QuickBooks, Microsoft Outlook, Word, and Excel

Experience with Timeslips and/or legal billing software preferred

Familiarity with HR and benefits administration a plus

Positive, collaborative demeanor and comfort interacting across all departments

Why Join Us? This is a great opportunity for someone looking to step into a high-impact role with the opportunity to grow. Youll join a respected team, gain exposure to firm operations, and become a trusted right-hand to the Office Manager and firm leadership. We offer a collaborative, stable work environment and are seeking someone who values long-term professional growth.