Administrative Assistant

Culinary Services Group is hiring immediately for a Office Manager position.

• Location : Irvington, VA 22480
• Schedule : M-F
• Requirement : Administrative Experience
• Pay Range : $40,000 to $42,000 per hour

Culinary Services Group (CSG) is a top 50, fast-growing food service management company serving senior care, hospital, and behavioral health communities. We're rooted in the belief that empowering our teams leads to exceptional service and better outcomes for those we serve. At CSG, you'll be part of a collaborative culture built on integrity, where your contributions are valued and growth, development, and impact are part of every role.

In this role, you will help keep daily dining and kitchen operations running smoothly by managing office tasks, communication, and resident support. Key responsibilities include assisting with scheduling and timekeeping, maintaining daily logs and compliance documents, preparing menus and reports, supporting resident dietary requests and general inquiries, managing onboarding paperwork and training files, organizing invoices and purchase orders, coordinating office supplies, and providing clerical support such as data entry, filing, emails, and phone calls. You will also help plan community dining events and special meals.

Job Summary

Summary: As an Office Manager, you will perform a variety of duties including coordination of all business unit accounting activities, maintaining cash control, payroll, including Living Wage Ordinance compliance, accounts payable, accounts receivable, profit and loss reconciliations, and human resources administration/benefits for personnel. You will coordinate routine office duties to include data entry, associate files, record retention, and support documentation. Other duties include coordinating associate events, monthly and annual business reports as well as handling the POS system, camera system and digital signage.

Essential Duties and Responsibilities:

• Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services.
• Maximizes office productivity through proficient use of appropriate software applications.
• Researches and develops resources that create timely and efficient workflow.
• Establishes uniform correspondence procedures and style practices.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Plans office layout, develops office budget, and initiates cost reduction programs.
• Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
• Prepares activities reports for guidance of management.
• Coordinates activities of various clerical departments or workers within department.
• Performs other duties as assigned.

Qualifications:

• 3 years of administrative and clerical experience in an office, hotel, corporate and/or related work environment.

• Thorough knowledge of contract administration and office procedures.
• Working knowledge of processes and systems including financial reporting.
• Proficient computer skills and knowledge of MS Office products, including Word, Excel, PowerPoint, Outlook, and internet.

We're looking for someone with strong organization and communication skills, the ability to multitask in a fast-paced environment, and a professional, customer-service-oriented demeanor. Administrative experience in healthcare, senior living, hospitality, or foodservice is a plus. Proficiency in Microsoft Word, Excel, and Outlook is preferred. Join a supportive, mission-driven company that offers training, growth opportunities, and meaningful work serving seniors. If you are dependable, detail-oriented, and enjoy supporting a team that makes a difference every day, we encourage you to apply.

BENEFITS FOR OUR TEAM MEMBERS

• Full-time and part-time positions offer the following benefits to team members: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Full-time positions also offer the following benefits to team members: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs

Team Members may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Culinary Services Group (CSG) is an equal opportunity employer. At CSG, we are committed to treating all Applicants and Team Members fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.