Administrative Assistant

Senior Administrative AssistantWe are seeking a highly organized and experienced Senior Administrative Assistant to support three senior directors on the Agency Team. This role is ideal for someone who thrives in a dynamic, fast-paced environment and is passionate about enabling executive success through outstanding support and operational excellence.In this high-impact role, you'll work closely with Adobe senior leaders, Executive Assistants, and Adobe colleagues, acting as a central hub for coordination and communication. We're looking for someone who is collaborative, proactive, detail-oriented, and able to handle sensitive information with discretion.Coordinate complex meetings across global time zones, including internal and external meetings with executives and key customersManage the team calendar, ensuring meetings are kept up to date with accurate agendas and attendeesArrange business travel with the ability to anticipate changes and adapting itineraries accordinglyProcess business expense reimbursement requests, invoices and PO handling with precisionAssist with onboarding needs including workspace and equipment setup, and ongoing team logisticsMaintain team distribution lists, organizational charts, and review key data with meticulous attention to detailPlan and execute team events, offsites, and large-scale meetings such as All Hands, ensuring a seamless experience, and help shape team culturePartner regularly with other Executive and Administrative Assistants to support broader team goalsProblem solving – anticipate and resolve challenges with initiative and efficiency, proactively identifying ways to enhance workflows and team efficiencyWhat you need to succeedBachelor's degree or equivalent work experience5+ years of experience in coordination, administrative or operations capacityExperience supporting executives at high levels; ability to quickly build relationship with the leaders you support and learn what is important to their success; understand the rhythm and partners strategically with themPrevious experience in a tech environment a plusStrong proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint), Slack, and familiarity with Concur or other expense-reporting softwareAbility to work autonomously and prioritize work, handle frequent interruptions, changing priorities and remain flexible and calm under pressurePositive, proactive and can-do attitude in a fast-paced, constantly evolving global environmentExcellent interpersonal, written, and verbal communication skillsHandles confidential information with integrity and exercises discretionEagerness to build a network with other administrative professionals at AdobeThis role will be based out of our San Francisco office