Administrative Assistant

Culinary Administrative AssistantFlagship Culinary Services helps some of the world's largest high-tech companies provide high quality dining experiences for their employees, clients and visitors. Our highly qualified staff support our culinary program in preparing tasty and nutritious food, made from scratch, with a strong emphasis on local and organically grown ingredients.The Vision: Bring the world closer together.As a Culinary Administrative Assistant for Flagship, you will be responsible for maintaining the Chefs calendar and various other admin responsibilities of the Culinary Operation. You will be responsible for creating signage for the café with each ingredient listed along with allergens symbols if necessary and will be utilizing various applications to perform the task. Knowledge of food allergens and ingredients is important. You will be responsible for communicating with Management on the need and tracking of uniforms and operational supplies. You will also be responsible for inputting and maintenance of employee timekeeping information by processing manual timecards.Job DescriptionBenefits/Perks:No weekendsMonday to Friday: 7:00AM - 3:30PM or 8:00AM - 4:30PMSnacks and meals provided during shiftsMedical, dental, and vision insurance13 paid holidays401K with matchVacation and sick daysEssential Functions*Organizing Culinary Operation's calendarMonitor and organize Management Team's scheduleCreating weekly menu cards with allergens and proper ingredients used for breakfast, lunch and dinner.Meticulous with editing, proofreading and correcting weekly menus to ensure correct spelling, punctuation to distribute to the team.Maintain office inventory & supplies and alerting the maintenance team to repair equipment's to ensure safety.Input & recap data entry of daily meal consumptions by employees and guests.Input and organize order guides in collaboration with the Chefs/Purchaser.Assist on creating & maintaining organizational tools and procedures for the team and the operation.Record and transcribe meeting proceedings, highlighting essential information, decisions made, and next steps for timely team communication.Other duties as assigned.*NOTE: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks which are illustrative ONLY, and is not a comprehensive listing of all functions and tasks performed or assigned by this position.RequirementsMust have and maintain an active management level food handler certification (i.e., ServSafe and/or other local state required certification) and adhere to local food handlers' requirementsMust possess a strong understanding and knowledge of food and allergens.Must possess a strong understanding and knowledge of food and corporate kitchensKnowledge and SkillsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. In addition, the individual must lead by example with punctuality with good attendance and reliability.Proficient in MS Office (Excel, Word Document and Publisher) and G suite (Google Sheets, Google Docs, Calendar, etc).Ability to work under pressure and adjust to diverse working environmentPrioritizing multi assignments with time sensitivity.Food knowledge/ understanding of industry terms and productsEducation and Work ExperienceHigh school diploma.1+ years of industry related experience.Work EnvironmentThe work environment includes the following large kitchen environment elements and exposures:Fast paced kitchen, in which interruptions are considered normal.Fast paced office environment.Long periods of sitting.Sharing workspace with others.Moderate to high noise level.Slippery/uneven surfaces may be encountered.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Constantly operates a computer and other office productivity machinery (i.e., copy machine, and computer printer)Regularly communicates and must be able to exchange accurate informationRegularly communicates to exchange information via written, auditory, and oral communicationOccasionally ascends/descends stairsWalks moderately throughout the dayRegularly sit and stand from chairRegularly walk, bend, stoop, standing, use hands to finger, handle or feel, and reach with hands and arms, climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smellSome heavy lifting up to 40 lbs.Specific vision abilities required by this position include close vision for safe navigation of work area and use of equipmentStanding, walking, bending/twisting, and balance are all required to perform job taskPossible sitting to perform desk work such as typing; up to 7 hours a daySpecific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Under the Americans with Disabilities Act reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Work AuthorizationAuthorized to work in the U.S.Equal Employment Opportunity EmployerFlagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.Americans with Disabilities ActUnder the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!