Accounts Payable Specialist

Accounts Payable Specialist at Kentucky Science and Technology Corporation (KSTC). Reports to CFO. About KSTC —KSTC is a nonprofit organization dedicated to promoting science, technology, and economic development across Kentucky. Position Summary The Accounts Payable Specialist is a key member of KSTC’s finance team, responsible for accurate, timely, and compliant processing of all vendor payments and payables activity. The role ensures invoices are properly authorized, coded to the correct accounts and grant programs, and supported by appropriate documentation. Key Responsibilities Manage issuance, distribution, and tracking of purchase order numbers. Review invoices for proper authorization, accurate general ledger coding, and complete supporting documentation before payment processing. Enter and post all accounts payable invoices into the accounting system accurately and promptly. Reconcile and enter monthly corporate credit card statements into the accounting system. Ensure proper payment is completed (hard copy or electronic). Administer and maintain the Payment Assist platform. Monitor and track all contract and subaward spending. Track remote/home equipment purchases for staff, maintain asset logs, and coordinate with HR to ensure compliance with applicable program policies. Maintain complete and organized AP files per KSTC’s retention policies and federal record‑keeping requirements under 2 CFR 200. Prepare and file annual IRS 1099 forms; maintain W‑9 records for all applicable vendors throughout the year. Develop, document, and keep current all standard operating procedures and work instructions for the AP function to support cross‑training and audit readiness. Required Qualifications Associate’s degree in Accounting, Finance, or related field. Proficiency in Microsoft Office, especially Excel. Strong attention to detail and commitment to data accuracy. Experience with accounting software. Preferred Qualifications Three or more years of accounts payable experience, preferably in a nonprofit, government contractor, or grant‑funded environment. Personal Attributes Highly organized and self‑directed, able to manage multiple priorities and meet deadlines in a fast‑paced environment. Genuine commitment to KSTC’s mission of advancing science, technology, and economic development in Kentucky. Collaborative and service‑oriented; able to work constructively with accounting colleagues, program managers, and senior leadership. Additional Information KSTC’s primary office is in Lexington, Kentucky. This hybrid role requires regular in‑office presence, typically three days per week. The above statements describe the general nature and level of work performed by individuals assigned to this job. Other duties may be assigned as determined by management. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties and responsibilities. Compensation The pay range for this position is $22.00–$25.00 per hour, commensurate with experience. This range is base pay only and does not include other components of the total rewards package. Equal Opportunity Employment We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the organization complies with applicable state and local laws governing nondiscrimination in employment. #J-18808-Ljbffr