Administrative Specialist

Community:

Address:  

Pay Range

Be the Hub. Drive Excellence. Create Exceptional Experiences.

At Lifespace Communities, we believe every great organization runs on strong relationships, seamless execution, and people who make things happen behind the scenes. We're looking for a highly organized, proactive, and service-oriented Senior Administrative Assistant to become the operational heartbeat of our Support Center.

What You'll Do

As the Senior Administrative Assistant, you'll play a critical role in supporting leaders, managing office operations, and ensuring an outstanding experience for team members and visitors alike.

• Coordinate and support day-to-day Support Center operations

• Assist with workflow coordination and scheduling for the administrative team

• Prepare, proofread, edit, and distribute professional correspondence, reports, and presentations

• Serve as a primary point of contact for visitors, creating a welcoming and professional environment

• Coordinate meetings, conference calls, calendars, catering, room setup, and logistics

• Manage office supplies, kitchen operations, shipping, mail distribution, and vendor services

• Assist leaders with invoice management and recurring administrative processes

Qualifications

• High School Diploma or equivalent

• 3-5+ years of experience providing administrative support to multiple leaders

• Strong proficiency with Microsoft Office applications and business communication tools

• Excellent organizational, scheduling, and project coordination skills

Join a Team That Keeps Everything Moving

If you're an experienced administrative professional who enjoys creating order, supporting leaders, and delivering exceptional service, we'd love to meet you.

Lifespace has successfully served older adults for 50 years, and this is just the beginning. With new opportunities, continued growth, and the support from your Lifespace team members, get ready to ignite your life and experience Our Space.

COMPANY OVERVIEW:

Lifespace Communities, headquartered in Dallas, Texas, is one of the nation's largest nonprofit senior living organizations. For over 50 years, we have been dedicated to creating vibrant communities across the country where older adults are empowered to live their aspirations with purpose, independence, and peace of mind. Driven by a commitment to exceptional service, innovation, and meaningful connections, our team members work together to enrich the lives of our residents every day. At Lifespace, you'll find more than a career, you'll find an opportunity to make a lasting impact while growing professionally in a collaborative, mission-driven organization.

Equal Opportunity Employer