Administrative Assistant

Title: Administrative Aide 3

Location: Monrovia, California 91016 – Onsite

Duration: 05/18/2026 to 05/17/2027

Description:

Broad knowledge of department policies, practices, and procedures. Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems. Typically possesses three to four years of experience performing thorough administrative, secretarial, and clerical functions. The administrative assistant-level 3 is a high-level administrative position. Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously. Performs duties of a highly confidential nature that require comprehensive knowledge of organizational policies, practices and procedures. Sets up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires. Requires judgment and confidence in handling interpersonal relations. Works on special projects as needed. May provide work direction to lower-level administrative staff in the same department or unit. High School degree and 2-4 years of office experience or equivalent, relevant experience. May require relevant college courses. Ability to coordinate the schedule of an Executive VP and other managers. Proficient in Microsoft Word, Excel, and Outlook and related software. Typing 50wpm

Education Requirement:

A. High School Diploma or Equivalent

Day-to-Day Responsibilities/Workload:

Front office personnel coverage

Support call queue operations

Assist with order intake and assignment through DM (SRs/ FIPLCs/ CHOs/ 3rd Party Infractions) and BRP3

Monitor and manage all planning inboxes

Schedule and coordinate service orders

Support with scheduling work orders in WORKIT

Provide backup support for PAS and administrative functions as needed

Generate and distribute management reports using tools such as Power BI

Required Skills/Attributes:

Team player with the ability to collaborate effectively with others

Adaptable and able to adjust to changing priorities and tasks

Strong communication skills, both verbal and written

Excellent customer service skills with a professional approach

Problem-solving abilities with attention to detail

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Experience with SharePoint and Adobe Acrobat

Advanced Excel skills, including PivotTables and VLOOKUP functions

Desired Skills/Attributes:

Experience working with SAP

Experience using Design Manager systems