Executive Assistant

Conti LLC is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will have experience working within the construction, engineering, industrial, or project-based environment and possess the ability to manage multiple priorities in a fast-paced setting. The Executive Assistant will serve as a trusted partner to executive leadership, managing schedules, communications, travel arrangements, meetings, and special projects while maintaining the highest level of confidentiality and professionalism. Key Responsibilities Executive Support Manage complex calendars and schedules for executive leadership. Coordinate and prioritize meetings, appointments, conferences, and events. Prepare executive correspondence, reports, presentations, and meeting materials. Screen and manage incoming communications, responding or escalating as appropriate. Arrange and coordinate domestic travel, accommodations, and related logistics. Maintain strict confidentiality regarding sensitive business information. Construction & Operational Support Assist with project-related documentation, contract administration, and executive reporting. Coordinate meetings with clients, subcontractors, vendors, and project teams. Support bid submissions, proposals, project kickoffs, and executive reviews. Track critical deadlines, project milestones, and action items. Assist leadership with strategic initiatives and special projects. Administrative Management Prepare meeting agendas and record key meeting outcomes and action items. Maintain organized digital and physical filing systems. Coordinate company events, leadership meetings, and client functions. Process expense reports and assist with budget tracking. Develop and improve administrative processes and procedures. Communication & Relationship Management Serve as a professional liaison between executives, employees, clients, and business partners. Foster strong relationships across departments and external stakeholders. Demonstrate sound judgment in handling sensitive situations and information. Qualifications Required 5+ years of Executive Assistant experience supporting senior leaders. Experience in the construction, engineering, industrial services, manufacturing, or related industry. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. High level of discretion and professionalism. Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and Word. Ability to prioritize competing demands and meet deadlines. Preferred Experience supporting C-suite executives or company owners. Familiarity with construction project documentation and contracts. Experience using Procore, Viewpoint, CMiC, Vista, or similar construction management software. Associate's or Bachelor's degree in Business Administration or related field. Experience coordinating board meetings and executive leadership events. Executive Presence Professional Communication Organization and Planning Attention to Detail Problem Solving Confidentiality Relationship Building Project Coordination Process Improvement Conti LLC offers a competitive compensation package including: Medical, Dental, and Vision Insurance 401(k) with Company Match Paid Time Off and Holidays Professional Development Opportunities Employee Assistance Program Performance-Based Incentives (when applicable) Why Join Conti LLC? At Conti LLC, we are committed to delivering excellence through innovation, collaboration, and integrity. As a member of our team, you will work closely with executive leadership and play a critical role in supporting the successful execution of complex projects and strategic initiatives. Conti LLC is an Equal Opportunity Employer. #J-18808-Ljbffr