Administrative Assistant

Job Description Summary The Administrative Assistant provides organizational and operational support to the Pensacola Generator and overall Pensacola site teams. This role is responsible for managing administrative workflows, coordinating site-wide activities, and ensuring the efficient day-to-day operation of the plant’s front office. The ideal candidate will be detail-oriented, a strong communicator, and capable of balancing multiple priorities in a fast-paced industrial environment.

Job Description

Essential Responsibilities:

In this role, you will work with limited Supervision, meet day-to-day short-term objectives, and provide direct support to the Generator and Overall Site teams.

Conference Room & Facilities Scheduling

• Manage and optimize conference room scheduling to support leadership meetings and team operations.

• Conduct pre-meeting checks for audiovisual equipment, room layout, and necessary supplies.

• Coordinate site access for external visitors, including visitor badging, safety orientations, and lobby management.

Travel & Expense Management

• Arrange comprehensive travel itineraries (flights, hotels, transportation) ensuring adherence to corporate travel policies.

• Perform timely and accurate preparation of expense reports for the team, ensuring proper documentation and compliance with financial controls.

• Act as the primary liaison between the team and the finance department to resolve expense discrepancies.

Team & Site Event Coordination

• Plan and execute team-building events, town halls, and department meetings, including budget management and vendor coordination.

• Communicate event details, agendas, and logistical instructions clearly to all relevant personnel.

• Monitor event expenditures to ensure all activities remain within designated departmental budgets.

General Site Activity Support

• Provide administrative support for new hire onboarding, including equipment procurement and site access setup.

• Serve as a general point of contact for facility inquiries, supply procurement, and maintenance requests.

• Draft and circulate internal communications, meeting minutes, and administrative memos as required.

• Maintain accurate digital filing systems and assist with preparation for plant audits and safety documentation.

Qualifications & Skills

• Education: High school diploma or equivalent; Associate’s degree in Business Administration or related field preferred.

• Experience: 3+ years of experience in an administrative or office management role, preferably in a manufacturing or industrial environment.

Desired Characteristics:

• Software Proficiency: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with travel/expense management software.

• Communication: Exceptional written and verbal communication skills with the ability to interact professionally with all levels of the organization.

• Critical Thinking: Demonstrated ability to manage conflicting priorities, meet deadlines, and exercise discretion with sensitive information.

• Work experience in a manufacturing environment.

• Ability to work independently and solve problems;

• Strong team player

For candidates applying to a U.S. based position, the base pay for this position is $1192.31/weekly.

Additional Information

GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No

For candidates applying to a U.S. based position only:*The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas.This posting is expected to remain open for at least seven days after it was posted on August 20, 2026.Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance and 12 paid holidays. New hires also receive 40 hours of personal business time, 160 hours of personal illness and caregiving time (subject to state law), and two weeks of annual vacation (which may be pro-rated based on start date).GE Vernova Inc. or its affiliates (collectively or individually, “GE Vernova”) sponsor certain employee benefit plans or programs GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a GE Vernova welfare benefit plan or program. This document does not create a contract of employment with any individual.