Administrative Aide

Job Description

Requirements for the position of administrative aide are the ability to perform a variety of administrative and clerical tasks to support HVAC operations. The duties will be assisting in answering phones, scheduling appointments, responding to emails, managing files and records, preparing documents, reports, warranty claims, advertisement, parts inventory, and social media distribution.

Administrative aides must have strong computer skills with Quick books or like software, Microsoft office (excel), website management, Vendor and wholesaler parts tracking and itemized warranty claims. They must be able to multitask and prioritize their workload to ensure that all tasks are completed in a timely and efficient manner. Additionally, administrative aides must be able to maintain confidentiality and discretion in handling sensitive information. Experience is an absolute must! Previous experience of ordering parts, material clerical and administrative work minimum 1 to 2 years experience and please understand, this is not a training opportunity. You will need to have fluidity and knowledge in these areas immediately with little to no training.

Benefits:

• PTO
• 401K
• Vacation
• Alternative Investment
• Dental
• Vision