Billing Specialist

Job Description

Job Description

We are looking for a detail-oriented Billing Specialist to join our client's team. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving environment, enjoys working across teams, and can quickly learn new processes. In this role, you will support billing and invoice activities tied to capital projects while helping maintain accurate financial records and reporting. The position follows a regular weekday schedule of 8:30 AM to 5:00 PM and has the potential to convert to a permanent role.

Responsibilities:

• Prepare customer invoices for projects, including deposit, progress, and final billings in line with contract terms.

• Review and enter vendor invoices, complete purchase order receipt activities, and ensure records are accurately documented in internal systems.

• Calculate and record project accruals while supporting revenue recognition activities once equipment has been shipped.

• Coordinate production schedule updates from key vendors and align them with project backlog information in the company system.

• Monitor outstanding capital purchase orders and follow up with suppliers to confirm timing, status, and completion.

• Maintain current shipment and backlog reports to support operational visibility and billing accuracy.

• Provide backup assistance for machine ordering activities, including entering project information, issuing purchase orders through vendor portals, and arranging third-party items when required.

• Communicate effectively with internal departments and external contacts to resolve billing questions and keep project-related information moving forward.

• Follow company policies, procedures, and ethical standards while contributing to a collaborative team environment.

Temporary professionals working through our company may be eligible for a range of benefits, which can include:

• Medical, dental, and vision coverage.
• Enrollment in a retirement savings plan.
• Holiday pay eligibility, depending on assignment terms.
• Employee discounts and wellness offerings.
• Access to professional development resources and training.

• Previous experience in billing, invoicing, or a similar accounting support role is required.

• Familiarity with billing functions, billing statements, collections support, and computerized billing systems.

• Ability to manage multiple priorities accurately in a fast-paced work environment.

• Strong attention to detail with the ability to review financial documents and identify discrepancies.

• Comfortable working with internal teams, vendors, and customers in a thorough and responsive manner.

• Strong organizational skills and the ability to learn new systems and processes quickly.