Recruitment Assistant Eligibility Pool - Talent Division (2026-27)

Assistant, Recruitment

This posting is for candidates who would like to be considered for any Recruitment Assistant openings at OUSD. This is not an advertisement of a current vacancy at OUSD, but rather an opportunity to submit applications to be screened for anticipated vacancies. Please also apply to any site specific positions you may be interested in.

This position will provide administrative support for OakTown Leaders and the Early Educator Apprenticeship Program. This role will support program operations, including processing reimbursements, stipends, purchase orders, purchasing requests, maintaining accurate trackers and records, responding to emails from apprentices, students, mentors, and school sites, and helping ensure timely follow-up across both programs.

Reports To: Assigned Supervisor

Department: As Assigned

Classification: Classified Confidential

FLSA: Non-Exempt

Work Year/Hours: 261 Days / 7.5 Days

Salary Grade: CFCA 8

The Recruitment Assistant provides administrative and clerical support to the recruiting department, assists in meeting the recruiting goals and objectives of the organization, and provides quality customer service to both external and internal employees and applicants. The Recruitment Assistant is the first point of contact and is responsible for promoting a good first impression to candidates and employees.

Customer Service

• Handle all recruitment queries in a responsive, customer-focused way; provide a comprehensive first line of information and advice.
• Provide excellent customer service to external and internal candidates to ensure a positive experience in supporting in-person and online recruitment.
• Respond to queries from recruiting managers, supporting and advising them to follow the correct procedures for high quality recruitment.
• Communicate effectively and confidently at all levels, over the phone, face to face and by email.

Recruitment Administration

• Communicate regularly with the Recruiting team to ensure available positions are accurately posted and up to date internally and externally.
• Support the recruitment process in optimizing the candidate experience and completing administrative tasks of the candidate process (offer letter creation, new hire paperwork, background checks, etc.).
• Arrange for shortlisted candidates to take relevant assessments when appropriate, mark and record results accurately to contribute to the recruitment decision.
• Process all reference requests; ensure responses are back within agreed timescales.
• Assist Recruiters, hiring managers and Staffing Analyst with applications to minimize delays and errors; review and log all returned disclosures, informing recruiting managers of the outcome where appropriate.
• Assist in the planning and execution of recruiting events.
• Assist in all aspects related to interview day execution including, scheduling and facility/conference room reservations.
• Work on projects to improve or implement core recruiting processes and tools.
• Assist in the coordination of other recruiting activities as needed.

Online Recruitment

• Ensure all recruiting managers are trained and able to use the EdJoin and other online recruiting websites; coach individuals as necessary.
• Maintain online postings, assist hiring managers in accessing and using the websites to enable responsive and effective recruitment.
• Run reports, analyze recruitment data and monitor performance to provide recommendations and proactively address any issues.

Monitoring and Compliance

• Liaise with Communications, Recruiters, Staffing Analysts, hiring managers and other staff to ensure consistent, professionally branded recruitment advertising.
• Continually monitor recruitment practice for compliance with legal requirements, collective bargaining agreements and OUSD standards, escalating any concerns as appropriate.
• Work in accordance with agreed timelines to provide excellent service and retain the best candidates.

Other

• Attend trainings and collaborative sessions to share best practices and disseminate knowledge.
• Maintain applicant/employee confidentiality in accordance with information protection policy and procedure.
• Act as a comprehensive support function to the HR Department for ad-hoc tasks and future organizational projects.
• Undertake other duties from time to time as required by the Recruitment Manager or Talent Leadership.

Qualifications

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

Knowledge Of

• Federal, state, and District codes, regulations, policies and procedures related to certificated and classified employment
• Best practices in recruitment, selection, strategic placement, teacher training techniques, labor relations and negotiation, and personnel information systems (e.g., creative/strategic talent sourcing, resume evaluation, candidate assessment and interviewing techniques)
• Various District bargaining unit contracts
• Methods to interpret, apply, and explain rules, regulations, policies and procedures
• Sound personnel practices and procedures
• Legal and equitable interview and selection techniques
• Functions of personnel, wage and salary administration, contract interpretation, investigations, evaluation, supervision, and discipline
• Employee benefits program administration
• Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students, personnel and community
• Interpersonal skills using tact, patience, and courtesy
• Principles and practices of effective leadership
• Presentation, communication, and public speaking techniques
• Credentialing procedures, requirements, and rules of the Commission on Teacher Credentialing
• Correct English usage, grammar, spelling, vocabulary and punctuation
• Computer software, hardware, and related technology

Ability To

• Handle highly confidential information and materials in a discrete manner
• Demonstrate excellent time management and follow-through with a strong sense of urgency
• Reprioritize work regularly
• Learn new technologies and processes quickly and thoroughly
• Be a strategic thinker to determine most effective recruiting based on dynamic needs and constrained supply
• Be a creative thinker to identify new opportunities/ methods to find and attract high-quality candidates
• Generate excitement among potential and existing applicants about working in Oakland Unified School District
• Develop and implement recruitment plans
• Understand and interpret federal and state requirements and laws pertaining to credentials and benefits and be able to explain them to others
• Establish and maintain effective working relationships with others of diverse backgrounds, experience, and personalities
• Serve as resource to District administrators and facilitate communication throughout the District
• Communicate effectively in English orally and in writing
• Learn new software applications and assist sites in using Human Resources tools
• Operate personal computer, related software, and other office equipment

Prerequisites

• Associate's Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college). A combination of experience and education may be used to meet the Associate's Degree requirement; however, the work experience years used to qualify for the Associate's Degree requirement cannot be used to meet the work requirement.
• Four (4) years of experience in human resources or related field
• Professional experience in recruiting or human resources is preferred
• Valid California Driver's License, if applicable

Pre-Employment Process

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

Working Conditions

Environment: Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions

Physical Requirements: Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

Non-Discrimination Policy