Accounts Receivable & Rebates Specialist

Job Description

Job Description

We are searching for a motivated & experienced Accounts Receivable Clerk. 

Assisting in maintaining accounting receivable records for distributors and performs other administrative duties personally or through members of the organization by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned as a normal practice.

• Receiving checks and other collections regarding invoices for processing.
• Computes, allocates and verifies information for shortages or overpayments. Corrects errors with the related parties.
• Prepares bank deposit and/or other related transactions.
• Records information through various computer systems i.e., money received, stop-payments, cash applications.
• Assist in evaluates delinquent accounts and contacts customers to make payment arrangements.

• Assist in verifying and validating credit for promotional functions and records such pertinent information as to amount and date received.

• Ability to keep track of all rebate, promotions, and credits in mutliple spreadsheets along with a recap spreadsheet and reconcile these spreadsheets at the end of each month for the Controller.

• Enters accounts receivable related information into the computer and files paperwork.
• Initiates Request Authorization Numbers (RAs) for customer deductions taken off checks. Customer service and sales management are responsible for approving the RAs.
• Compiles daily and/or weekly reports of bank transactions or other information for management or members of the Board of Directors.
• Writes types or enters information into the computer to prepare correspondence.
• Answers telephone and takes messages and relates information by means of E-mail or other computerized systems.
• Operates office equipment such as computer, printer, calculator or related equipment or replaces ribbons and fluid cartridges.
• Assists with duties of absentee personnel as well as other administrative duties.
• Ability to operate and work on the computer software, printer, fax or related office equipment.

In addition to the essential duties and responsibilities listed above, all positions are also responsible for:

• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures.
• Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments. Must follow all Company Safety policies, as well as all GMP regulations

Requirements:

• 1-2 years of experience in an AR support role. Manufacturing experience a plus.
• Requires a associate degree or equivalent work experience
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
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