Office Manager - NCSA

Office Manager

Provide administrative support and coordination for the day-to-day operations for NCSA groups, project/program offices, and/or affiliated centers, as assigned, as part of the NCSA Administrative Support Coordination Office (ACO). This includes, but is not limited to the coordination of various meetings, visits, conferences, workshops, and training events held throughout the year.

Duties & Responsibilities

• Administrative Support: Manage reconciliations, process invoices, and travel expenditures and reimbursements. Assist with coordinating P-card and T-card purchases, including procuring items and equipment for employees, students, faculty, as requested. Maintain records, update data as needed. Review incoming communications and respond independently when possible.
• Administrative Coordination: Manage office supplies and promotional items inventory by tracking in-stock items, including maintenance of spreadsheets for all equipment purchased. Coordinate and maintain filing systems. Serve as the first point of contact for visitors, students, staff and faculty, as needed.
• Event Support: Coordinate meeting and event logistics such as securing space, scheduling venues, sending out calendar invitations, making calendar changes, setting up conference lines, creating itineraries for visitors, arranging accommodations, and collaborating with support staff for audiovisual, catering, or other needs, as applicable. Communicate with event participants, track registrations, and draft/distribute post-event follow-up correspondence, as requested.
• Communications Support: Compose correspondence and reports requiring knowledge of the activities and procedures assigned groups, project/program offices, or affiliated centers including, but not limited to, current and prospective student correspondence and recruitment material, as requested. Review and disseminate communications and assist with promoting visibility of assigned groups, project/program offices, or affiliated centers through web, print, multimedia and emerging communication vehicles, as requested.

Additional Duties as Assigned: Perform other closely related duties as assigned to further the missions of NCSA and any assigned groups, project/program offices, or affiliated centers.

Minimum Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

Knowledge, Skills and Abilities

• Proficiency with Microsoft Office software.
• Excellent organization and communication skills.
• Ability to use independent judgment to make decisions.
• Strong attention to detail and the ability to prioritize.
• Sound judgment and discretion.

Appointment Information

This is a 50% full-time Civil Service 3266 - Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after 8/1/2026. The starting salary for this position is $23,487.75 annually. This position is not eligible for any type of sponsorship for work authorization.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Wednesday, June 24, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.

For further information about this specific position, please contact View email address on click.appcast.io. For questions regarding the application process, please contact View phone number on click.appcast.io.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.