Administrative Coordinator

Living Beyond Breast Cancer is a national nonprofit organization whose mission is to connect people with trusted information and a community of support. By joining our team, you can make a difference in the lives of people in your community and across the country. For more information, visit LBBC.ORG.

LBBC is hiring an Administrative Coordinator , who is a member of the Finance and Administration Department and supports staff and operations across the organization. This position is responsible for LBBC’s shared office environment, overseeing essential office technology and shared space. The position also provides administrative support to LBBC’s Leadership Team. The Administrative Coordinator is a “hands on” problem solver skilled in technical troubleshooting, logistical planning, and organizational management.

LBBC is headquartered just outside Philadelphia in Bala Cynwyd, PA. The position is 100% onsite, and candidates must be able to work within normal business hours of 8:00 am to 5:00 pm Eastern Time. The Administrative Coordinator works a regular schedule of 40 hours/week. Candidates must live in the Greater Philadelphia region. 

Key Responsibilities

Office & Organizational Administration

• Serve as a welcoming and professional first point of contact for callers, visitors, and employees.
• Oversee daily operations of shared office spaces, ensuring conference rooms, collaboration areas, and common spaces are organized, functional, and well stocked.
• Manage and troubleshoot shared office technology and equipment, including video conferencing systems, Microsoft Teams phone system, printers/copiers, and postage equipment.
• Monitor the organization’s main phone line and voicemail, route calls, and assist staff with phone-related technical needs.
• Maintain inventory of office, technology, and LBBC collateral materials; coordinate purchasing, maintenance, and service requests as needed.
• Assist staff with organizing and preparing materials for programs, meetings, and events.

Administrative & Leadership Support

• Provide administrative support to LBBC’s Leadership Team in a hybrid work environment, including calendar management, meeting scheduling, and communication with external stakeholders.
• Prepare accurate minutes for staff and Board meetings.
• Support HR with new employee onboarding, including technology setup, orientation, and scheduling.
• Coordinate staff business travel and serve as the liaison with LBBC’s contracted travel agency.
• Assist staff with travel and registration logistics for national conferences and meetings.
• Contribute to additional projects and responsibilities as needed to support LBBC’s mission and organizational priorities.

Key Qualifications

Education/Experience: Proven office coordination experience required; nonprofit experience preferred. A degree in business administration or a related field is a plus.

• Serve as the first point of contact for community members, donors, board members, and other stakeholders.
• Provide welcoming, responsive, and professional administrative support to a growing hybrid organization.
• Respond to inquiries and connect individuals with appropriate information, resources, or staff.
• Support the day-to-day administrative needs of a nonprofit health support organization.
• Excellent oral, written, and interpersonal communication skills.
• Experience working with Microsoft Sharepoint, including expertise in Teams and Outlook.
• Experience in managing a Teams-based phone system.
• Experience managing a hybrid office and all related technology tools.
• Demonstrate flexibility, strong attention to detail, and consistent follow-through on tasks and responsibilities.
• Organized with the ability to prioritize and multi-task.
• Proven ability to prepare meeting agendas, draft correspondence, and ensure timely follow-up on action items.
• Ability to work flexible hours, including occasional evenings and weekends.
• Interest in women's health issues or oncology.

Organization-Wide Expectations:

• Embrace LBBC's mission by cultivating an understanding of breast cancer, the organization's work, and the broader sector.
• Serve as an LBBC representative, enhancing overall visibility and awareness of the mission and services, and identifying potential opportunities to foster philanthropic support.
• Demonstrate collaborative spirit by offering support for special projects when required.

COMPENSATION

The salary range begins at $48,000 per year. LBBC offers a comprehensive benefits package including:

• Health, dental, and vision insurance
• 401(k) with annual 4% employer match plus an additional annual discretionary contribution
• Generous paid time off plan
• Flexible work arrangements in a hybrid working environment
• Organization-issued laptop plus cell phone/internet stipend
• Paid parental leave