Grants and Financial Coordinator/Specialist

Role Overview The Department of Pathology and Laboratory Medicine is seeking a Grants and Financial Coordinator or Grants and Financial Specialist for its Research Administration team. Applicant qualifications will determine the grade to be filled. Grants and Financial Coordinator (Grade 8) Responsibilities: Provide administrative pre/post award and financial services to the Department Manager, Manager of Finance and Administration, Department Chair, graduate students, postdocs, research track faculty, and tenure track faculty who are principal investigators (PIs) in the Department. Coordinate the preparation and review of new and continuing grant proposals for assigned PI submissions using the Huron grant management system and sponsor submission portals. Coordinate sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, and financial reporting. Monitor department-related finances and reconcile accounts in accordance with federal and nonfederal guidelines for the PIs, Chair, and department managers. Communicate award and financial policies to students, faculty, and staff. Use Workday Financials to assist the Department Manager and Manager of Finance and Administration in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions, and expense approvals as a cost center manager. Handle confidential information and maintain privacy. Grants and Financial Specialist (Grade 9) Responsibilities: Independently manage all matters pertaining to grants administration, both financial and administrative. Provide high‑level comprehensive pre‑ and post‑award management, subcontract administration, and financial analysis for sponsored projects. Serve as the administrative liaison between the Department, Office of Sponsored Projects (OSP), collaborating institutions, sponsoring agencies and principal investigators (PIs). Monitor department-related finances and reconcile accounts in accordance with federal and nonfederal guidelines for the PIs, Chair, and department managers. Communicate award and financial policies to students, faculty, and staff. Use Workday Financials to assist the Department Manager and Manager of Finance and Administration in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions, and expense approvals as a cost center manager. Handle confidential information and maintain privacy. Job Qualifications Grade 8 Required: Bachelor’s degree (degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering, or Math field preferred). Required: 1–2 years of finance or grants experience highly desired. Equivalent combination of education and experience accepted. Grade 9 Required: Bachelor’s degree (degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering, or Math field preferred). Required: 2–4 years of experience in research administration or accounting/financial/budgeting. Equivalent combination of education and experience accepted. Experience with proposal preparation with federal and non‑federal grants and using the Huron grant management (or similar) system highly desired. Familiarity with eRA Commons, NSF Fastlane, Research.gov, and/or Grants.gov highly desired. Higher‑Education or non‑profit work experience highly desired. Job Competencies (Grades 8 & 9) Strong attention to detail, organizational, administrative, and time management skills. Ability to interpret and respond to changes in grant submission guidelines, funding priorities, and compliance requirements while maintaining accuracy and meeting deadlines. Effective communication skills, both oral and written, to elicit, analyze, and present clear, concise materials. Ability to work under pressure in a deadline‑oriented environment. Excellent math and Microsoft Office proficiency (Word, Excel), web‑based tools, Gmail, Google applications, and Adobe Acrobat Pro. Flexible, service‑oriented, and resourceful. File management skills. Willingness to continue learning and handle confidential information with discretion. Ability and willingness to work outside normal business hours when required to meet university and sponsor deadlines.

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

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