Administrative Assistant- School Based

Administrative Assistant- School Based Windham Central Supervisory Union Leland and Gray Union Middle/High, Townshend, Vermont Job Details Job ID: 5791866 Application Deadline: Jul 31, 2026 11:59 PM (Eastern Standard Time) Posted: Jun 19, 2026 4:00 AM (UTC) Starting Date: Aug 17, 2026 Position Type: Full-Time Salary: $18 to $25 Per Hour Job Description JOB TITLE: Administrative Assistant - School Based REPORTS TO: Principal APPROVED BY: Superintendent of Schools

UPDATED: 5/2021

FLSA STATUS: Non-Exempt POSITION OBJECTIVES: To perform a full range of administrative and clerical functions for Leland and Gray, including assistance with key departmental administrative tasks. Essential Duties and Responsibilities Oversee and manage the substitute calling and leave tracking system for the assigned programs by verifying daily leave and substitute reports, ensuring accuracy of leave reporting and substitute assignments; calling substitutes when needed, arranging for reassignments and coverage when necessary, orienting new substitutes to the program, and issuing daily assignments to substitutes. Monitor and track student attendance; produce letters to notify parents regarding absences; serve as liaison with the nurse’s office regarding absences. Plan, coordinate, and carry out all daily activities and operations related to the assigned administrative function. Maintain confidentiality of administration, staff, and students. Contribute to a positive school culture and support school-based initiatives. Complete school and district-level reports, as requested or required. Maintain and update school-based databases, such as PowerSchool and/or SWIS. Participate in and provide support to school-based Emergency or Crisis Teams. Manage the E-finance system at the building level for purchasing, as directed by the Principal. Support staff in the use of the E-finance system. Update information in the database related to students, teachers and parents (may include attendance records, student demographics, etc.) Prepare a variety of printed materials, frequently involving the design, set‑up and formatting of reports, manuals, forms, and other special documents. Organize and maintain a variety of general and specialized department and/or program files and records, both paper and computerized, frequently involving cross‑filing/cross‑reference systems. Type and proof correspondence, reports, minutes of meetings, forms, manuals, brochures, papers, records and other materials from recorded, handwritten, or typed copy. Compose routine correspondence, as requested. Perform key office reception functions, in a positive and professional manner, answering phones and greeting visitors: screen calls, and visitors to determine nature of request or problem; refer to appropriate staff member or office; take messages; make appointments; take standard information for administrative or other purposes; distribute a variety of written information; answer questions about department/school policies, procedures, fees, schedules, events, services, programs, and the like; distribute, collect and assist with completion of forms. Place calls as requested. Process various documents: prepare/initiate documents; review for accuracy and completeness; code; complete missing or inaccurate information; resolve discrepancies; enter data in manual and computerized files, verify/edit to ensure accuracy, update files/records regularly; distribute or file documents as appropriate. Compile a variety of standard information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor or other staff members. Perform other specialized clerical/technical tasks related to the department’s primary function, such as: organizing of specialized materials; scheduling tasks/space/equipment/activities; coordinating special mailings and/or meetings; making travel arrangements for senior staff members; and the like. Order and maintain an inventory of office supplies and equipment. Oversee office business equipment such as phones, printers, and copiers. Report/communicate problems and order replacement supplies as needed. Photocopy various materials. Collate and distribute as required. Screen, sort, and distribute incoming mail. Prepare outgoing mail. Other duties, as assigned. Qualifications Associate’s degree with relevant clerical and administrative experience, or a combination of education and experience that provides comparable knowledge and skills. Good understanding of the organization of the public education structure and administrative operations. Ability to read and interpret documents such as policies, operating practices, procedure manuals, and governmental laws and regulations; write reports, business correspondence, and procedure manuals; effectively present information and respond to questions from parents, students, community members, board members, administrators and employees of the organization. Ability to calculate percentages, proportions, averages, and other concepts of basic algebra. Previous experience in organizing and maintaining moderately complex filing and record‑keeping systems, including computerized information systems. Proficiency with spreadsheet, word‑processing, and database programs required; Microsoft Office experience preferred. Demonstrated ability to use discretion and independent judgment in handling confidential material; solve practical problems and deal with a variety of concrete variables; apply a variety of instructions/policies/procedures/practices furnished in written or oral form. Ability to communicate courteously, efficiently and effectively with a variety of individuals, including faculty, administrators, parents, and representatives of outside organizations. High accuracy & attention to detail, strong organizational skills, proven ability to work effectively without specific direction, and with minimal supervision. Competencies Dependability – reliable, punctual, responsible and fulfilling obligations. Self‑Control – maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in difficult situations. Stress Tolerance – accepting criticism and dealing calmly and effectively with high stress situations. Cooperation – pleasant with others on the job and displaying a good‑natured, cooperative attitude. Concern for Others – sensitive to others’ needs and feelings and helpful on the job. Attention to Detail – careful and thorough in completing work tasks. Integrity – honest and ethical. Adaptability/Flexibility – open to change and to considerable variety in the workplace. Independence – guiding oneself with little or no supervision, and depending on oneself to get things done. Social Orientation – preferring to work with others rather than alone, and being personally connected with others on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job Requirements Citizenship, residency or work visa required. Contact Information Bridget Corby Leland and Gray Union Middle/High Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Young World Physical Education