Office & Guest Services Coordinator

A private organization supporting a private principal is seeking a polished, service-oriented office professional in the Kirkland area. This role serves as the operational and hospitality anchor of the workplace, ensuring every employee and guest experience is seamless from arrival to departure. Location: Kirkland, WA. On-site, full-time. Compensation: $75,000 - $85,000 annually, plus discretionary annual bonus Benefits: Comprehensive medical, dental, and vision insurance; 401(k) with employer match; generous paid time off for vacation, sick leave, and holidays Work Authorization: U.S. work authorization required. No sponsorship at this time.

SUMMARY:

This is a hands-on, hospitality-forward workplace role where presence, attentiveness, and follow-through are the job. The right person takes pride in the details, anticipates needs before they are expressed, and holds a high standard for how the office looks, feels, and functions every day. This role sits at the center of daily office life, interacting with employees and senior guests regularly, requiring someone who is polished, dependable, and self-directed. Scope includes guest experience, meeting logistics, kitchen and facilities upkeep, mail and courier coordination, and general operational support. KEY RESPONSIBILITIES: Own the guest and visitor experience from arrival through departure, serving as the primary point of contact and ensuring a professional, welcoming environment at all times. Manage meeting room readiness across the day, including resets, restocking, and light setup and breakdown for gatherings of all sizes. Maintain all kitchen areas and office common spaces in a consistently clean, stocked, and organized state, including routine grocery runs and restocking. Handle all incoming and outgoing mail and packages, including labeling and courier coordination. Partner with administrative staff to support meeting logistics and ensure operational continuity throughout the workday. Adapt to shifting priorities and respond to day-to-day office needs with a proactive, solutions-oriented approach. QUALIFICATIONS: 2 or more years of experience in office support, hospitality, workplace services, or a related service-oriented field. Strong interpersonal and communication skills, with a professional, approachable presence. Proven ability to manage multiple concurrent tasks while maintaining quality and consistency. Dependable and self-directed, with a track record of following through without prompting. Basic proficiency in Microsoft Office (Outlook, Word, Excel) and comfort working with standard workplace tools and systems. Ability to pass a detailed background check. NICE TO HAVE: Experience supporting executive-level staff or working in a high-discretion environment. Familiarity with catering coordination or event support. Prior experience in a small, tight-knit team where flexibility and initiative were essential.

ABOUT HANSELL TIERNEY

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients' unique needs.

THIS ORGANIZATION PARTICIPATES IN E-VERIFY

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security or Social Security Administration so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

COMPENSATION AND BENEFITS DISCLOSURE

The compensation range listed above represents the expected range for this position. Actual compensation may vary based on factors including experience, skills, internal equity, and geographic location. Benefits available to eligible employees or consultants may include medical, dental, and vision insurance, paid sick leave, retirement savings plans, paid time off, and other employer-sponsored programs. Hansell Tierney