Office Manager

Job Description

Job Description

Office Manager

About Us
Winergy is a growing service company specializing in the testing and certification of critical hospital and medical research safety equipment. Our work plays an essential role in maintaining safety standards across healthcare and research facilities. We're a small, dedicated team passionate about doing meaningful work with integrity and precision.

We are currently seeking a highly organized, motivated, and adaptable Office Manager to join our team in Chicago, IL. This position offers a unique opportunity to gain experience in a specialized industry while supporting the core operations of a mission-driven business.

Position Summary
The Office Manager will oversee administrative, logistical, and operational tasks at our Chicago location while technicians are working in the field. The ideal candidate is detail-oriented, proactive, and capable of learning new skills quickly. This is a key role on a collaborative and high-performing team.

Key Responsibilities

·        Prepare and send client invoices using QuickBooks accounting software.

·        Draft proposals for clients using Microsoft Excel and Word.

·        Maintain and coordinate calibration schedules for test equipment to ensure readiness for field use.

·        Manage expense reporting, vendor purchases, and other mid-level accounting tasks.

·        Arrange travel accommodations for field technicians (flights, hotels, rental cars).

·        Support HR functions including employee scheduling and payroll tracking.

·        Ensure timely submission of final reports and documentation to clients by coordinating with field technicians.

·        Oversee insurance policies for company vehicles and general operations.

·        Track and process employee reimbursements, credit card expenses, and expense accounts.

·        Monitor employee time clocks for attendance and accuracy.

·        Document employee performance issues, including policy violations or tardiness, using standardized write-up procedures.

Preferred Qualifications

·        Bachelor’s degree (or working toward one) in Business Management, Accounting, or a related field is preferred but not required.

·        Proficiency in QuickBooks, Microsoft Excel, and Microsoft Word is required.

·        Strong organizational and multitasking skills.

·        Professional communication and interpersonal abilities.

·        Ability to work independently and adapt to shifting priorities.

Please highlight your experience with QuickBooks and Microsoft Office in your resume.

What You Can Expect

·        A consistent weekday schedule with some flexibility based on business needs.

·        Firsthand experience in small business operations and exposure to a specialized healthcare-related industry.

·        The opportunity to grow professionally alongside a driven and supportive team.

·        Potential for flex-schedule and work-from-home after training period

Compensation & Benefits

·        Full-time, salaried position (40 hours/week)

·        Paid holidays

·        Health insurance stipend

·        Retirement plan

Winergy is a growing service company specializing in the testing and certification of critical hospital and medical research safety equipment. Our work plays an essential role in maintaining safety standards across healthcare and research facilities. We're a small, dedicated team passionate about doing meaningful work with integrity and precision.

Company Description

Winergy is a growing service company specializing in the testing and certification of critical hospital and medical research safety equipment. Our work plays an essential role in maintaining safety standards across healthcare and research facilities. We're a small, dedicated team passionate about doing meaningful work with integrity and precision.