Office Manager

Job Description

Job Description

Overview

The Office Coordinator supports both the daily operations of the corporate headquarters and a defined set of administrative and operational functions across the company. This role ensures the office runs smoothly day to day while also providing structured administrative support related to travel, shipping, onboarding, and shared systems.

The position is hands-on and execution-focused, serving as a central point of support for employees, visitors, vendors, and building management, with flexibility to assist across teams as operational needs arise.

Office Operations & On-Site Support

• Greet visitors, manage guest sign-ins, and provide front-desk coverage
• Manage badge activation and deactivation, guest passes, and general building access
• Submit, track, and follow up on maintenance and building requests, including conference room scheduling and setup
• Coordinate office lunches, breakfasts, catered meetings
• Coordinate occasional company events, including planning logistics, managing vendors, ordering supplies or catering, coordinating with internal teams on timing and setup, and supporting day-of execution to ensure events run smoothly
• Stock, organize, and maintain the kitchen, snacks, and common areas
• Order and manage office supplies, snacks, and shared materials
• Manage incoming deliveries, outgoing mail, shipping needs (including shipping labels), and shredding
• Maintain office cleanliness and organization, including shared equipment and resources (e.g., scanners, postage machines, stamps)

Administrative and Operational Support

• Support onboarding and offboarding logistics, including workspace readiness
• Monitor and route requests from shared inboxes (e.g., View email address on ziprecruiter.com)
• Provide administrative overflow support across teams as needed
• Support basic check depositing and printing, including security deposit (SD)–related payments, and coordinate with Accounting on related questions or exceptions as needed

Requirements

• 1-3 years of experience in an office coordination or administrative role

• Comfortable supporting both on-site office operations and administrative work
• Highly organized, reliable, and detail-oriented with strong problem-solving skills
• Able to pivot quickly, prioritize effectively, and work in a fast-paced environment
• Positive, professional, service-oriented demeanor with employees, visitors, and vendors
• Clear and confident written and verbal communicator
• Comfortable using Microsoft Office and learning new tools
• Able to work independently, follow processes, and escalate issues as needed

Benefits

• Competitive salary commensurate with experience

• Comprehensive health, dental, and vision insurance plans
• Retirement savings plan with employer match
• Paid time off and holidays
• Professional development opportunities and ongoing training