Office Administrator
Rehrig Pacific
Purpose of Role The Office Administrator provides administrative support to the plant manufacturing team, a welcoming environment for visitors, and serves as a key resource for employees regarding their payroll and benefits. This individual will also plan team gatherings, celebrations, and help coordinate customer visits. Hours: Monday - Friday from 8:00AM - 4:30 PM Areas of Accountabilities Front Office
- Maintain a welcoming and professional environment by greeting employees, callers, and visitors, answering questions, and directing phone calls as appropriate.
- Manage vendor relationships and collaborate with internal departments as needed (e.g., office equipment, phone service, uniforms, etc.).
- Order and stock office supplies.
- Perform any other administrative support tasks as needed by the plant team, such as maintaining files, recordkeeping, distributing mail, etc.
- Audit and enter payroll on a weekly basis.
- Serve as a point person for employees related to payroll and benefits, professionally responding to employee questions and directing them to the appropriate resources when needed.
- Handle personnel files confidentially and professionally.
- Manage the new hire process for all plant employees by collecting and submitting all required documentation to the Payroll team.
- Train new employees on timeclock operation and basic ADP functions.
- Collaborate with internal Benefits and Payroll teams to ensure processes are followed and updated as needed.
- Manage the planning and coordination of plant events and celebrations e.g., Christmas party, summer picnic, etc.
- Prepare meeting rooms and supplies for customer site visits.
- High School Diploma or equivalent.
- Two years experience in an office or clerical environment.
- Strong communication and interpersonal skills.
- Proficient in Word, Excel, PowerPoint.
- Knowledge of ADP a plus.
- Ability to multitask and engage a variety of internal and external customers.
- Spanish speaking a plus.
Vacancy posted 6 hours ago
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