Executive Assistant

Levy Sector Salary: 85,000-103,000 u200b Other Forms of Compensation: Pay Grade: 13 Different perspectives make us better. Weu2019re committed to creating an equal opportunity and fair treatment environment, where learning and growing together is just part of our every day. An environment where you can be your authentic self. About Levy The disruptor in defining the sports and entertainment hospitality experience, Levy is recognized as the market leader and most critically acclaimed hospitality company in its industry. Twice named one of the 10 most innovative companies in sports by Fast Company magazine and one of the top three Best Employers for Diversity in America by Forbes, Levyu2019s diverse portfolio includes award-winning restaurants; iconic sports and entertainment venues, zoos and cultural institutions, theaters, and convention centers; as well as the Super Bowl, Grammy Awards, US Open Tennis Tournament, Kentucky Derby, and NHL, MLB, NBA, NFL, and MLS All-Star Games. Job Summary We are seeking a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency and effectiveness in a fast-paced environment. This role serves as a trusted partner, managing priorities, anticipating needs, and ensuring day-to-day operations run seamlessly. This position is based at Levyu2019s Corporate Headquarters in Chicago, IL. Major Areas of Responsibility: u2022 Schedule Management u2022 Day-to-day management of the calendars for the executives, including meeting scheduling and liaison with other administrative assistants u2022 Liaising with clients at a high-level on behalf of the Executive u2022 Ensures that meetings, presentations, and other duties are carried out seamlessly u2022 Books business travel to ensure that specific travel requirements and low fares are accommodated u2022 Manages travel schedule to proactively handle travel disruptions and any travel changes needed, this may include being available evenings and/or weekends u2022 Receptionist desk coverage as needed Office Management: u2022 Answers incoming calls using proper etiquette and thorough documentation and prompt distribution of messages u2022 Provides professional clerical support including filing, copying, and scanning of documents u2022 Processes invoices, expense reports and purchasing card statements on a timely basis u2022 Manages supplies and ordering for new business meetings u2022 Organizes appropriate location, set-up, and communication for meetings, including board meetings, meetings, off-site meetings, and client meetings. u2022 Facilitate organizing notes, gifts, cards, and awards when needed Overall Management: u2022 Promotes a cooperative work climate, maximizing productivity and morale. u2022 Fosters strong relationships with operations by making accessibility and responsiveness a priority. Job Requirements: u2022 Excellent and professional writing and verbal skills u2022 Experience working at Executive Assistant level with senior management and senior level clients u2022 Knowledge of MS office applications, including Word, experienced in Excel, and Outlook u2022 Ability to manage complex and highly confidential information u2022 Ability to work autonomously and across multiple tasks and reporting into different project teams u2022 Ability to build a Power-Point presentation, with design and creativity skills u2022 Must be adept at problem-solving u2022 Must be able to prioritize and plan work activities as to use time efficiently u2022 Must be organized, accurate, thorough, and able to monitor work for quality u2022 High degree of personal organization and self-management Preferred Qualifications: + Bacheloru2019s degree preferred, High School diploma or equivalent required + 3-5 years of administrative and clerical experience + Advanced computer skills and experience with MS Office products including Word, Excel, PowerPoint, and Outlook + Ability to demonstrate and maintain a high regard for confidential and sensitive information + Ability to multi-task and establish priorities + Excellent interpersonal, written and verbal communication skills Curious about Life at Levy? Check it out: Levy Culture ( At Levy, team = family. And weu2019ll always take care of family, learn more about Levy benefits offered. + Medical + Dental + Vision + Life Insurance/ AD + Disability Insurance + Retirement Plan + Flexible Time Off Plan + Paid Parental Leave + Holiday Time Off (varies by site/state) + Personal Leave + Associate Shopping Program + Health and Wellness Programs + Discount Marketplace + Identity Theft Protection + Pet Insurance + Commuter Benefits + Employee Assistance Program + Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( or copy/paste the link below for paid time off benefits information. Levy is a member of Compass Group USA. Compass Group/Levy is an equal opportunity employer. At Compass/Levy, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angelesu2019 Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply. Certain positions may require Florida Level 2 background screening. Details: Applications are accepted on an ongoing basis. Levy maintains a drug-free workplace. Req ID: 1531861 Levy Sector [[Cust_clntAcName]] Stella Thornton [[req_classification]]