Office Administrator -Japanese Bilingual

Office Administrator – Japanese / English Bilingual Location: Downtown Chicago, IL Work Arrangement: Full-Time, Onsite (5 days per week) Salary: $50,000–$60,000 annually, depending on experience Employment Classification: Exempt Benefits: Medical, Dental, Vision, Life Insurance, Short-Term Disability, 401(k) with company matching, Paid Holidays, Paid Leave, Sick Leave, and Pre-Tax Commuter Benefits. Position Summary An international office furniture company is seeking a Japanese / English Bilingual Office Administrator to support its downtown Chicago office. This position offers a diverse range of responsibilities, including office administration, basic accounting and bookkeeping, sales coordination, HR support, and general office operations . The ideal candidate is organized, detail-oriented, adaptable, and comfortable handling multiple responsibilities in a small, multicultural office environment. This role involves regular communication with U.S. colleagues and overseas headquarters. Key Responsibilities Office Administration & General Operations Support daily office operations and assist the Operations Manager with administrative activities. Maintain organized records, files, and office documentation. Respond to phone and email inquiries and welcome visitors to the showroom. Coordinate office equipment purchases, maintenance, and basic IT support. Assist with HR-related administrative tasks and general affairs. Maintain a clean, organized, and professional office and showroom environment. Accounting & Bookkeeping Support Assist with bookkeeping and routine accounting activities. Support accounts payable and accounts receivable processes. Track payment status and maintain accurate financial records. Sales Coordination & Customer Support Provide administrative support for distributor and retailer sales activities. Assist with internal order processing and sales coordination. Support marketing-related sales activities and showroom operations. Coordinate with internal teams to ensure smooth communication and daily operations. Assist with preparations and operations for industry trade shows, including NeoCon. Communication & Team Support Communicate with U.S. teams and overseas headquarters in Japanese and English. Collaborate with colleagues across departments in a multicultural environment. Identify opportunities to improve operational efficiency and reduce costs. Provide additional administrative and operational support as needed. Travel occasionally based on business needs. Qualifications Required Minimum 1 year of office administrative experience in a corporate environment. Business-level proficiency in both Japanese and English. Proficiency in Microsoft 365, including Outlook, Word, Excel, and PowerPoint. Experience using Google Workspace, including Google Docs, Sheets, and Forms. Strong organizational, communication, and multitasking skills. Ability to work independently and collaboratively in a small office environment. Adaptability, attention to detail, and a proactive approach to daily responsibilities. Preferred Experience with QuickBooks. Experience with Salesforce. Familiarity with bookkeeping, accounts payable/receivable, or sales administration. Experience working in a multicultural or international business environment. Reporting Structure This position reports to the General Manager and Operations Manager. #J-18808-Ljbffr Pasona Inc.